1. US Affordable Care Act Year-End Processing Guide
  2. Working with ACA Transmissions

Working with ACA Transmissions

You use the Work with ACA Transmissions form to review transmissions and record the IRS Receipt ID, Transmission Status, and Submission Date.

You can also use the Work with ACA Transmissions form to request resubmission of a transmission which has been rejected by the IRS (after the error causing the rejection has been fixed).

Access the Work with ACA Transmissions form.

Rpt Year

The calendar year for which the ACA Health Coverage Information Return is being produced.

Unique Transmission ID

A unique number identifying a transmission. A transmission can include multiple submissions (groups of one 1094-C and its associated 1095-Cs), but cannot exceed 100 MB.

Trans Type

Value identifying the type of ACA transmission to the IRS.

Valid values are:

  • O: A transmission containing original Form 1094-C and Form 1095-C records. Original AIR ID and Original Transmission

  • C: A transmission containing correction Form 1094-C and Form 1095-C records. Correction AIR ID and Correction Transmission

  • R: A transmission containing replacement Form 1094-C and Form 1095-C records. Replaced Transmission is not applicable to AIR ID

Transmission Status

A code that indicates the current status of the Healthcare Information Return (HCIR) build process for this data transmission.

Valid values are:

  • Blank - Not Executed

  • A - Active, or in the job queue

  • 1 - Completed

IRS Transmission Status

Indicates the current status for a given ACA Form Data submission or transmission as communicated by the Internal Revenue Service.

Valid values are:

  • A: Accepted

  • P: Partially Accepted (Transmission ONLY)

  • R: Rejected

  • E: Accepted with errors

Submission Date

The date on which the transmission was submitted to the Internal Revenue Service (IRS).

Receipt ID

A unique number returned from the IRS to identify the receipt of a transmission (the transmission still may be accepted or rejected). The Receipt ID, Submission ID and Record ID will be concatenated together to identify a 1095-C record on error logs returned from the IRS.

The Receipt ID is an alphanumeric value with three parts separated by hyphens. For example, 1095C-16-00015056. The hyphens are a part of the Receipt ID, so be sure to include them. Note that some desktop cut and paste processes will remove the hyphens.

Transmission 1094-C Form Count

Total number of Form 1094-C records submitted with the transmittal.

Transmission 1095-C Form Count

Total number of Form 1095-C records submitted with the transmittal.

CheckSum

The Message-Digest 5 (MD5) checksum value computed on the Form Data File attached to the transmission.

The MD5 checksum is a digital signature of the Form Data XML file. It is calculated so that the receiver can verify whether the digital signature matches their own calculation. If the values match, it's assumed that the complete, unaltered transmission was received.

Attachment Byte Size

The size in bytes of the Form Data File attached to the transmission.

User ID

The code that identifies a user profile.

Transmitter Number

The Address Book Number of the person, company, or service that created and sent the magnetic media tape to the respective governmental agency.

Form Data File Name

The name of the Form Data File attached to the transmission.

The Form Data File naming convention includes the Form Type, a static indicator, the transmitter's TCC, and the date and time the transmitter submits the file.

The naming convention is 1094 <form type>_Request_<TCC>_<Date>T<Time Stamp>Z.xml. For example, 1094C_Request_BY01G_20140101T010102000Z.xml.

Prior Year Data Indicator

Indicates whether the transmission is for the current year or a prior year.

If you are submitting prior year data, the IRS will validate the XML document against the prior year schema.

Valid values are:

  • 0 or Blank - Submitting current year data.

  • 1 - Submitting prior year data.

Software Vendor Address Number

The Address Book Number for the ACA software vender. Use this value to retrieve first name, last name, and contact phone number.

Software ID

The Software ID assigned to the ACA software when it was registered with the IRS. This ID helps to identify if the software is developed in-house or by a vendor. You can only use approved software to perform communication tests.

Transmitter Control Code

The five character code that is assigned to you by the IRS. This code is required to submit 1094-C and 1095-C data electronically to the IRS.

Transmitter EIN

Displays the 9-digit Employer Identification Number (EIN) of the transmitter.

If the EIN is not provided, the Form 1094-C will not be processed. If you do not have an EIN, apply for one. More details are available on the IRS website at www.IRS.gov/forms.

Transmitter Foreign Entity Indicator

Indicates whether the transmitter is a foreign entity or company.

Valid values are:

  • 0 - Not a foreign entity

  • 1 - Foreign entity

Test File Indicator

This value indicates the type of file to be processed.

Use the value "T" when you are submitting your test file for the AIR system communications test. After the communication test, set this value to "P".

Valid values are:

  • T - ACA Assurance Test File

  • P - Production File

Date Updated

The date that specifies the last update to the file record.