Common Error Messages on 1099 Registers

Running the 1099 registers can alert you to potential problems with your 1099 information. The 1099 registers print error messages that you can use to review and correct your 1099 information before running the Write Media program. This table lists common error messages and causes that appear on 1099 registers:

Error	Cause
Alternate Company Address	Company's alternate address number is the same as the address book number of a different company.
Blank Company Number	The company number in the G/L Worktable is blank.
Blank EIN	The address book record for the company does not have a tax ID number.
Blank Tax ID	The supplier master record for the supplier does not have a tax ID number.
Blank Tax ID/EIN	The address book record for the company and supplier do not have a tax ID number.
Duplicate EIN	A record has already been processed with the same company tax ID, but with a different company number. When you run the Write Media program, the system reports the combined 1099 information of the companies and uses the mailing address and other company information of the last company that it processes (first one processed in descending order). You must research this error to determine whether the companies should be combined.
Duplicate Tax ID	A record has already been processed with the same supplier tax ID, but with a different supplier number. When you run the Write Media program, the system reports the combined 1099 information of the suppliers and uses the address number and mailing address of the last supplier (first one processed in descending order). You must research this error to determine whether the suppliers should be combined.
Duplicate Tax ID/EIN	A record has already been processed with the same supplier tax ID; but with a different supplier number and with the same company tax ID but with a different company number.
Invalid EIN	A record has already been processed with the same company number, but with a different company tax ID.
Invalid Tax ID	A record has already been processed with the same supplier, but with a different supplier tax ID.
Invalid Tax ID/EIN	A record has already been processed with the same supplier and company number, but with a different supplier tax ID and company tax ID.
Missing Company Address	An address book record does not exist for the company.

You must investigate these error messages and make any necessary corrections before you process 1099 returns. Otherwise, you might be at risk of having the Internal Revenue Service (IRS) levy a fine for each record that you submit with an error.