Process

Use these processing options to specify how the Build G/L Workfile program (R04514) builds and updates the 1099 G/L Worktable (F045141). Journal entries are processed based on reporting year, discount handling method, address number, and company selection.

1. 1099 Reporting Year

Use this processing option to specify the four-digit 1099 reporting year. The system updates only those 1099-eligible journal entries for purchase order receipts that are paid within the specified year, to include a payment number (CN) and a payment date (DKJ).

2. Discount Handling Method

Use this processing option to specify whether to update the journal entries of a purchase order receipt with a discount, as an exception that requires a manual adjustment. Values are:

Blank: Update as an exception that require a manual adjustment.

1: Do not update as an exception if fully paid with discount.

3. Alternate Address Combining Method

Use this processing option to specify which address the system will use to update the 1099 G/L Worktable (F045141). If you leave this processing option blank, or if the specified alternate address number is blank, the system will use the original address number (AN8) of the 1099-eligible journal entry. Values are:

Blank: The system uses the original address number (AN8).

1: First alternate address (AN81).

2: Second alternate address (AN82).

3: Third alternate address (AN83).

4: Fourth alternate address (AN84).

5: Fifth alternate address (AN85).

6: Factor/special payee (AN85).

7: Parent number (PA8).

The workfile record is written with the tax ID specified in the Address Book Master table (F0101), for the address number that you specify in this processing option. If the workfile already contains a record for that same address number, the system updates the existing record with the added amount.

4. Company Selection

Use this processing option to specify whether the system will use the G/L Distribution's Company or the company associated with the voucher when updating the 1099 G/L Workfile table(F045141). Values are:

Blank: Create workfile using the company associated with the voucher.

1: Create workfile using the G/L Distribution Company.