Writing 1099 Data

Access the Write 1099 Media form.

1099 Reporting Year

Enter the reporting year. The system uses this value in the Payer A, Payee B, and Transmitter T records of the tape. If the 1099 reporting year is incorrect on a 1099 form, the IRS can impose penalties or reject the submitted forms.

1099-MISC

Select to choose a 1099-MISC return.

1099-DIV

Select to choose a 1099-DIV return.

1099-INT

Select to choose a 1099-INT return.

1099-NEC

Select to choose a 1099-NEC return.

1099-G

Select to choose a 1099-G return.

Electronic Media

Select this option for electronic filing.

When you select this option, the Write 1099 Media program (R04515) creates the 1099 Electronic Media table (F04515OW), which is used for electronic filing. The system also produces a summary report.

Paper Forms Only

Select to choose a printout of the 1099 form. This indicates that you want facsimile reports or that you are submitting paper 1099 forms. The system also produces a summary report.

Blank-Sheet Forms

The system prints the 1099 form on a blank paper, one form on one page, and the Recipient instruction after each page. This is a copy of the "Copy B" that the IRS provides. This template prints the boxes as well as the data that they contain.

Disk File Only

The program activates this option when you select the Electronic Media option.

Original, Corrected, Replacement, and Test

Select the status of the 1099 returns. Options are:

Original: Indicates that the 1099 return is the original return.
Corrected: Indicates that the 1099 return is a corrected return. For preprinted forms, the system marks the Corrected check box at the top of the 1099 form.
Replacement: Indicates that the electronic file replaces a file that IRS/MCC returned to the transmitter due to errors that occurred during processing.
Test: Indicates that the electronic file is a test. Select this option if you must submit a test version of the electronic file to the IRS for approval before you file 1099 returns.

Transmitter Company

Enter the company number of the transmitter company.

Payer Name Control

Enter the four-character control code that you can obtain from the mailing label on the 1099 materials that the IRS sends to most payers each December. This code is usually the first four significant characters of the business name. If the code is fewer than four characters, left-justify the characters and then fill the unused positions with blanks. If you do not know the payer name control code, leave this field blank.

Transmitter Control Code

Enter the five-character alphanumeric code that is assigned by the IRS. You require this code to submit 1099 returns by using an electronic file.

Transfer Agent

If you are using a third party to submit 1099s, enter the address book number of the third party.

Contact E-Mail Address

Enter an email address, if available.

Prior Year Data Indicator

Select to specify that the electronic file you submit is an amended return for a previous year.

Note: 1099-NEC is applicable from year 2020. Therefore, this field is disabled for the 1099-NEC form.

Combined Federal State Filing

Select this option to produce combined federal and state filing. Before you can file combined federal and state returns, you must submit an electronic test file to the IRS for approval.