Resetting Forms

You reset year-end forms to correct inaccurate form information when you have not yet reported year-end data to the government and to employees. Example: An employee's address change does not appear on the W-2 form that you just printed because the new address is not yet entered into the Payroll system. If you have not yet distributed W-2 forms to the employees or reported the year-end information to the government, then you can enter the address change, reset the year-end forms, and reprint them.

You might also need to reset year-end forms when information does not align and print properly on the forms.

You can reset and reprint year-end forms for an entire version or for a selected group of employees, based on the version data selections. Resetting year-end forms removes the print date that was specified in the employee's record when the forms were printed. The print date must be removed to prevent the system from producing a W-2C form.

Use the reset year-end forms procedure only to reprint forms that had a print date when they were last printed and only if you have not yet reported year-end information to the government or distributed year-end forms to employees. You do not need to use this procedure before rerunning forms that were printed without a print date.

If you need to make corrections to a form and you have already distributed year-end forms to employees or reported year-end information to the government, you must generate W-2C forms.