Computation Method 1

This method uses the dates you specify in the Date Options processing options to calculate the prior-year vouchered amounts and to update the Amount Vouchered PYE field. Therefore, it is critical that AP transactions from the prior year exist in your environment. Any transaction with GL dates after those entered in the Date Options processing options will have amounts updated in the Vouchered YTD field.

For example, if the current year is 2008 and you want to calculate vouchered year-to-date amounts (based on a calendar year), enter January, 01, 2007 as the from date and December 31, 2007 as the through date. These dates identify the prior year, so all transactions after December 31, 2007 are updated for the current year. If you enter dates beginning with January 01, 2008 and ending with December 31, 2008, the Amount Vouchered PYE field will be updated and any transactions after December 31, 2008 will be updated in the Amount Vouchered YTD field.

Run this process as often as necessary, but it will be accurate only if AP vouchers between the beginning date and the current date have not been purged from the F0411 table.