Entering Debit Memos

When a supplier sends you a credit, enter the voucher as a debit memo. The credit is applied to open vouchers when you issue payment to the supplier.

To enter a debit memo, you follow the steps to enter a standard voucher, but enter the gross amount as a negative amount on the Enter Voucher-Payment Information form.

(Release 9.2 Update) When you enter a debit memo, the system automatically calculates the discount for debit memo based on the Debit Memo Discount processing option set up in the Voucher Entry Master Business Function program (P0400047). If the Discount Available value is entered manually in the Enter Voucher-Payment Information form, the system overrides the processing option setup.

When you enter a debit memo, the system assigns the document type that is specified in the Debit Memo Document Type processing option of the Voucher Entry Master Business Function program (P0400047). Generally, a debit memo is assigned a document type PD.

The due date on a debit memo is determined by a processing option on the Voucher Entry Master Business Function program. The due date might be either the voucher GL date or the date from the payment terms on the voucher.