Entering Invoices and Vouchers Out of Balance
Under normal circumstances, when you enter an invoice or voucher, you enter two sides of the transaction: the invoice or voucher, and the GL distribution. The system requires that the amounts of both sides equal each other before you can complete transaction entry. If you exit the GL distribution form before completing the entry, you lose the information in the invoice or voucher and must re-enter the transaction in its entirety.
To save work that you have completed, you can exit an invoice or voucher out of balance, and then complete the GL distribution entry at a later date. Because the post program requires every transaction in the batch to be in balance, you have a safeguard against accidentally posting a transaction that is out of balance.