Entering Manual Payments With Voucher Match

Access the Manual Payment Entry form.

Payment Number

Enter the number of the matching document, such as a receipt, payment, adjustment, or credit. You apply a matching document (data item DOCM) against an original document (data item DOC), such as an invoice or voucher.

It is possible to have duplicate payment numbers for different suppliers. The combination of the following must be unique:

Payment number

Supplier number

Bank account number

You can set a processing option to let the system automatically assign a number to manual checks or drafts. This lets you use a consecutive numbering scheme which will apply to all checks and drafts, whether manual or automated.

Bank Account Number

The Bank Account Number, Currency Code, and Exchange Rate fields are disabled if the processing option Enable Payments with Voucher G/L Bank Account is set to 1.

Payee Number

Enter the address book number of either a supplier or a payee. If you are using alternate payee numbers to process payments, you must enter the address book number of the payee instead of the supplier.

When you access the Select Open Pay Items form, the system considers the number that you entered to be the payee number and populates the Payee Address Number field with this number. To determine which pay items to display, the system searches the Accounts Payable Ledger table (F0411) for all pay items where the value in the Payee Number field matches the number that you entered.

See Selecting Pay Items for a Manual Payment.

Value Date

Enter the date that the payment amount was debited or credited to the bank account. The value date is not the date the bank reconciled the payment. Automatic payments populate this field automatically. If you are making manual payments and have set a processing option to display the Value Date field, you can manually enter the value date here.

Payment Amount

Enter the amount of the payment.

If you leave this field blank and set the appropriate processing option, the system adds the pay items you select on the Select Open Pay Items form and enters the full payment amount (deducting any full discount) for you.

Contract Code

If you have selected a voucher for which grower information exists, the system displays the contract code.

Block Code

If you have selected a voucher for which grower information exists, the system displays the value that exists in the Grower Block (F40G02) table that identifies the block.

Harvest Period

If you have selected a voucher for which grower information exists, the system displays the value that exists in the Harvest/Grower Harvest (F40G03) table to identify the harvest period.

Harvest Suffix

If you have selected a voucher for which grower information exists, the system displays the additional information about the harvest.

Contract ID

If you have selected a voucher for which grower information exists, the system displays the contract number.

Harvest ID

If you have selected a voucher for which grower information exists, the system displays the container number for the harvest storage.