Selecting Pay Items for a Manual Payment
Access the Select Open Pay Items form.
Select the voucher pay items to be paid by the manual payment and click Select.
When the processing option is set to use the voucher's G/L bank account number, the system assigns the G/L bank account number from the voucher selected in the Select Open Pay Items form. Additional fields, G/L Bank Account and Currency Code, are added to this form and are used as filters.
This form displays all voucher pay items for which the address book number in the Payee Number field (PYE) matches the number that you entered on the Manual Payment Entry form.
The system displays a code that shows the posting status of the voucher. If the code is D, it indicates that the voucher is in posted status. Any other code including a blank indicates that the voucher is not yet posted.
For example, assume that you set up an address book record for supplier number 4343, and you enter 4242 in the Factor/Special Payee field. You also set up supplier number 4141, and you enter 4242 in the Factor/Special Payee field for this supplier.
If you enter a manual payment using address book number 4242, then the system displays all open pay items that contain the value of 4242 in the Payee Number field in the F0411 table. The system includes all open pay items for suppliers 4343, 4141, and 4242.
If you enter a manual payment using address book number 4343 or 4141, then the system does not display any open pay items because pay items for supplier 4343 and 4141 contain the value of 4242 in the Payee Number field in the Accounts Payable Ledger table (F0411).
See Setting Processing Options for Voucher Entry MBF (P0400047).