Understanding the A/P Method for T5018
The Accounts Payable (A/P) method generates T5018 returns for all payments that are made to payroll contractors and suppliers entered as individuals, partnerships, or corporations identified by a person/corporation code and those that meet requirements established by Canada Revenue Agency (CRA).
The Government has not set any fixed schedule for filing of T5018 forms. You can file these forms on a calendar year basis or on a fiscal year basis.
Use the A/P method to generate T5018 returns when these conditions exist:
Suppliers have been set up with account number allotted by CRA or the Social Insurance Number (SIN) set up in the Tax Id (TAX) field of the Address Book Master table (F0101).
Company has been set up with account number allotted by CRA (Canada Revenue Agency). Use the Work With Addresses program (P01012) to set up this account number in the F0101 table. For payor/company, the system retrieves the account number from the TX2 field of the F0101 table.
Vouchers have the category code 07 set up as CT in the Accounts Payable Ledger table (F0411). You set up this value while entering vouchers.
Vouchers that are to be considered are in paid status.
The A/P method enables you to use the value of CT in category code 07 to limit the vouchers that you select for T5018 processing.
To create the T5018 Tax Workfile (F046141), the T5018 A/P method uses data that is stored in these tables:
Accounts Payable Ledger (F0411).
Address Book Master table (F0101).
Accounts Payable-Matching Document table (F0413).
Accounts Payable Matching Document Detail table (F0414).
For subcontractors, A/P processing for T5018 is subsequent to completing tasks in the Payroll system. Therefore, while processing T5018 for subcontractors, you must first complete the required tasks in payroll and then run T5018 through A/P.