Understanding the Write Process
When you write payments, you can print the payments or copy them to a bank tape. You either:
Write all payments in a payment group.
Write selected payments in a payment group.
When you write payments, the system:
Creates a matching document with a document type of PK (automatic payment).
This payment closes the voucher.
Creates a matching document with a document type of PT (electronic funds transfer).
Assigns payment numbers.
Changes the next status of the payment group from WRT (write) to UPD (update).
Prints payments using control information for payment groups.
Prints attachments, if needed.
Note:The Create Payment Control Groups program (R04570) controls the printing of attachments. The P04572 payment format is designed to print ten detail lines on a payment stub. However, you can specify a different number of detail lines per payment stub on the Set Up G/L Bank Account form. If you specify more than ten detail lines per payment stub, you must use a print paymentprogram that can accommodate the number of lines that you specify.
If a payment has more detail lines than are specified on the Set Up G/L Bank Account form, and the R04570 processing option to print attachments is set, the payment stub prints See Attachment and all detail prints on the attachment.
If the R04570 processing option for attachments is not set to print attachments, and more than the specified number of detail lines exist for a single payment, the Auto Payments Write/Reset program (P04572) prints the specified number of detail lines on a stub, voids the payment, prints the specified number of detail lines on the next stub, voids the payment, and so on until all detail lines have been printed. The payment form following the last detail line prints with the full payment amount.
The system can print as many as 99 payment stubs for a single payment. The number of detail lines that the system prints for a single payment depends on the number of detail lines on each payment stub. For example, if you print 10 detail lines on each payment stub, the system can print 990 (10 detail lines times 99 payment stubs) for the payment. In this example, if more than 990 lines of detail exist, the system prints multiple payments.
When you issue a payment, you issue it to the alternate payee. You select whether the alternate payee is the supplier or the factor/special payee in the voucher entry processing options by specifying a version of the Voucher Entry Master Business Function (P0400047). On the Defaults tab for the Voucher Entry Master Business Function program, enter 1 in the Alternate Payee processing option to complete the alternate payee with the factor/special payee. Leave this processing option blank to complete the alternate payee with the supplier number. You can override the alternate payee default value when you enter the voucher.
The system does not update the F0411, F0413, or F0414 tables until the update process. The payments remain in the temporary work tables, including the F04571, F04572, and F04573 tables.