Understanding the Process to Revise Unprocessed Payments

You can make limited changes to payments, vouchers, and payment groups before you write them, such as:

• Excluding debit memos (credit vouchers).

  Debit memos occur when you have overpaid a supplier or have been issued credit from a supplier. You can exclude these debit memos from payment processing. You can exclude an individual debit memo; alternatively, you can exclude all debit memos from the payment group by setting the Minimum Amount processing option for Create Payment Control Groups to the smallest currency unit (for example, .01).

• Splitting payments.

  When you want to pay part of a voucher now and part later, you can split the payment. When you decrease the gross amount of a voucher, the system creates a new voucher pay item for the remaining balance. The new pay item is created using the default pay status, which is typically A (approved) for payment. The new pay item is not part of a payment group.

• Revising the value date of payments.

  Typically, the payment value dates apply to draft processing and indicate the date that a payment reaches a bank. You can revise the value date for one or all payments in a payment group.

• Removing voucher pay items.

  When you do not want to pay a voucher, use the Undo feature to remove it from the payment group.

• Removing unprocessed payments.

  If you do not want to make a payment, use the Undo feature to remove it from the payment group. The system removes the voucher pay items from the payment group and resets their pay status from payment in-process to approved.

• Removing an entire payment group.

  Use the Undo feature to remove an entire payment group. The system removes the payment group from the work tables and resets the pay status of the vouchers to be approved.

• Revising control information for a payment group.

  You can change the programs for printing payments, payment register, attachments, and debit statements by changing the control information for the payment group. You can also change the sequence ID, which determines the order in which the group's payments print.

  The system uses payment instrument default values to create the control information when you create payment groups. You can change this information before you write payments. Any change that you make affects the entire payment group.