Adding Electronic Receipts

Access the Electronic Receipt Entry form.

If the receipt pays multiple invoices, complete the Receipt Gross Amount field for the first line only. For example:

Trans. #	Line #	Receipt #	Customer	Gross Amount	Doc Type	Invoice #	Invoice Amount
123	1	456	4343	800	RI	4455	400
123	2	456	4343		RI	4456	300
123	3	456	4343		RI	4457	100

Result: When a receipt is processed, the system creates one F03B13 record for 800.

Do not enter a credit (negative amount). The system cannot apply negative receipts to invoices.

Amount Expected

Enter the amount of the receipt.

Transaction Number

Enter a number to identify a transaction.

Receipt Gross Amount

Enter the actual amount of the receipt or payment.

Cur Cod (currency code)

Enter the currency code of the receipt. If you leave this field blank, the system assigns the currency code of the company that is entered in the header of the form.

Line Number

Enter the line number when originating an EDI transaction. This number can represent an order line number (applicable for any order type), an invoice pay item, a journal entry line number, and so on.

Doc Typ (document type)

If you are using a Known Invoice Match algorithm, enter the document type of the invoice.

Document Number

If you are using a Known Invoice Match algorithm, enter the document number of the invoice.

Gross Apply Amount

If you are using the Known Invoice Match With Amount algorithm, enter the amount of the invoice that you want to pay.

Statement Number

The system ignores any value that you enter in this field. To perform invoice matching using the statement number, complete the Generic Matching field.

Payor Bank Transit

Displays the number that is assigned to a particular bank by the Federal Reserve to facilitate the clearing of funds.

Payor Bank Acct # (payor bank account number)

Displays the number that is assigned by a bank to identify the account for a company, customer, or supplier.

Note: Nordic users: Enter the bank, Bankgiro, or Postgiro account number.