Aging

These processing options are used to specify the aging criteria for statements.

1. Company Constants

Specify whether to retrieve the aging specifications and statement date from the Accounts Receivable constants. If you leave this field blank, the system uses the processing options for aging specifications (Statement Date, Date Types, and Aging Categories). Values are:

Blank: Use processing options 2 through 10.

1: Use the Accounts Receivable constants.

2. Statement Date

Specify the date to use to determine the aging category to which the system assigns open invoices. The system compares the date that you enter with the date on the invoice, as specified by the Date Types processing option, to determine the number of days that the invoice is past due. The system uses this date to print the statement date on the statement.

If you leave this processing option blank, the system uses today's date to age open invoices.

3. Date Type

Specify the date on the invoice to use to determine the aging category. The system compares the date that you specify to the value in the Statement Date processing option to determine the number of days the invoice is past due. Values are:

D: Use the invoice due date.

I: Use the invoice date.

G: Use the G/L date.

S: Use the statement date.

4. Aging Categories

Specify which aging categories the system uses to assign invoices. The system uses the date specified in the Statement Date processing option and the value specified in the Date Type processing option to calculate the aging for each invoice, and then assigns them to the aging category specified by this code. Values are:

1: Aging days. The system assigns invoices to the aging categories specified in the Aging Category 1 through Aging Category 6 processing options. The aging categories are user defined.

2:Fiscal periods. The system uses the fiscal periods defined by the date pattern assigned to the company record as the aging categories.

3:Calendar. The system uses each calendar month as an aging category.

If you leave this processing option blank, the system uses the default value 1 (aging days).

5. Aging Category 1

Use this processing option in conjunction with the value specified in the Aging Category 2 processing option to specify the interval that the system uses for the future and current aging categories that print on the statement.

6. Aging Category 2

Use this processing option in conjunction with the values specified in the Aging Category 1 and Aging Category 3 processing options to determine the interval that the system uses for the current and first aging categories that print on the statement.

7. Aging Category 3

Use this processing option in conjunction with the values specified in the Aging Category 2 and Aging Category 4 processing options to determine the interval that the system uses for the first and second aging categories that print on the statement.

8. Aging Category 4

Use this processing option in conjunction with the values specified in the Aging Category 3 and Aging Category 5 processing options to determine the interval that the system uses for the second and third aging categories that print on the statement.

9. Aging Category 5

Use this processing option in conjunction with the values specified in the Aging Category 4 and Aging Category 6 processing options to determine the interval that the system uses for the third and fourth aging categories that print on the statement.

10. Aging Category 6

Use this processing option in conjunction with the value specified in the Aging Category 5 processing option to determine the interval that the system uses for the fourth and fifth aging categories on the statement.

11. Credits

Specify whether to age credit memos according to the aging specifications, or to apply credits to the Current aging column that prints on the statement. Values are:

Blank: Age credits.

1: Apply credits to Current aging balance.

12. Exclude Future Amounts

Specify whether to prevent future invoice amounts from printing on the statement. The system uses the aging specifications from the Accounts Receivable constants or the processing options to determine whether the invoice has a future amount. For example, if you age invoices based on the due date, and the statement date is June 30, 2008, the system prevents all invoices with a due date after June 30, 2008 from printing the statement.

13. Multi-Currency

Specify whether to generate and print amounts on the statement in the domestic or foreign currency. Values are:

Blank: Domestic currency. Prints all domestic and foreign currency invoices and receipts in the domestic currency of the remit to company.

1: Foreign currency. Prints all invoices and receipts in the transaction currency of the invoice.

14. Draft Flag

Use this processing option to produce statements with a draft. If you use this option, the system assigns a draft number to the statement, not a statement number.