Apply Receipts

Specify the limit that the system uses to write off underpayments that occur at the receipt level. In the F03B13Z1 table, if the difference between the receipt amount (Check Amount field − CKAM) and the amount applied (Gross Amount field − AG) against invoices is equal to or less than the amount specified, the system generates a stand-alone write-off for the remaining amount.

Note: If the receipt pays only one invoice, the system writes off that invoice and does not generate a stand-alone write-off.

For example, if the tolerance is 25.00, the receipt amount is 980.00, but the amounts applied to two invoices total 1000.00 (500.00 for each invoice), the system writes off the 20.00 underpayment. It does not perform any write-offs at the invoice level because the invoice open amount and the amount applied are the same.

An invoice and receipt write-off can occur in certain situations. For example, you receive a payment for 192.00 USD to pay two invoices, each with open amounts of 100.00. The tolerance amounts are 5.00 for both the invoice and receipt.

To cover the 8.00 discrepancy, you apply 98.00 to each invoice for a total amount of 196.00. The system writes off a total of 4.00 at the invoice level as follows:

Amount applied to invoice 1 = 98.00 (2.00 invoice write-off).
Amount applied to invoice 2 = 98.00 (2.00 invoice write-off).

Because you applied 196.00, you still have a discrepancy of 4.00 (you applied 196.00, but received only 192.00), so the system writes off the 4.00 at the receipt level.

If you work with multiple currencies, create a separate version of this program for each currency. The amount you specify in this processing option is currency specific and is based on the receipt currency.

Specify the reason code to assign to write-offs that occur as the result of an underpayment at the receipt level. Valid write-off reason codes are defined in UDC 03B/RC. You must also set up a corresponding AAI item RAxx (where xx is the reason code) to specify the write-off account to use.

Specify the method for processing underpayments that occur at the receipt level and that exceed the tolerance limit specified. Values are:

Blank: Create a chargeback.

1: Create a deduction.

Note: If the receipt pays more than one invoice, it generates a stand-alone chargeback or deduction.

Specify the reason code to assign to chargebacks that the system creates for underpayments that exceed the tolerance limit specified. Use this processing option only when you set the processing option for Underpaid Receipt Processing to blank. Valid chargeback reason codes are defined in UDC 03B/CB.

Note: If the system generates a stand-alone chargeback, the G/L offset field is blank. If the receipt pays only one invoice and the system generates a chargeback, it uses the offset account that was assigned to the invoice from which the chargeback originated.

Specify the reason code to assign to deductions that the system creates for underpayments at the receipt level. Use this processing option only when you set the processing option for Underpaid Receipt Processing to 1 on the Apply Receipts tab. Valid deduction reason codes are defined in UDC 03B/CR. You must also set up a corresponding AAI item RN to specify the deduction suspense account to use.

Specify the limit that the system uses to write off overpayments that occur at the receipt level. In the F03B13Z1 table, if the difference between the receipt amount (Check Amount field – CKAM) and the amount applied (Gross Amount field – AG) against invoices is equal to or less than the amount specified, the system writes off for the remaining amount. Enter the value as a positive amount.

Note: If the receipt pays more than one invoice, the system generates a stand-alone write-off.

For example, if the receipt amount is 1000.00 and pays invoices that total 980.00, and the tolerance is set to 25.00, the system writes off 20.00.

If the difference exceeds the overpaid tolerance amount, the system creates an unapplied receipt for the difference.

For example, if the receipt amount is 1000.00 and pays invoices that total 950.00, and the tolerance is set to 25.00, the system creates an unapplied receipt for 50.00.

If you work with multiple currencies, create a separate version of this program for each currency. The amount you specify in this processing option is currency specific and is based on the receipt currency.

Specify the reason code to assign to write-offs that occur as the result of an overpayment at the receipt level. Valid write-off reason codes are defined in UDC 03B/RC. You must also set up a corresponding AAI item RAxx (where xx is the reason code) to specify the write-off account to use.