Draft Records Created by Draft Stage

As you process drafts, the system creates records in the Receipts Detail table (F03B14) for each status that you use. The system updates the G/L Credit Account ID field (AID2) with the account ID that it locates from the draft AAI item. The system creates a new record for each draft status. When you post the draft, the system uses the account ID in the AID2 field to create the journal entries to the corresponding accounts. The system updates the Receipt Type Code field (TYIN) with D for draft records that are created at each processing stage to differentiate them from records in the F03B14 table that the system creates for each invoice that the draft pays.

For example, if you enter a draft that pays two invoices, the system creates three records in the F03B14 table. Two of the records are used to record the payment of the invoice; the system uses the third record to record the draft acceptance stage. The system updates the TYIN field of this record with D and updates the AID2 field with the account ID that it locates from the AAI item RD1x.

When you remit this draft, the system creates these two or three records in the F03B14 table, depending on whether the draft was remitted with contingent liability:

• One record to close out the draft receivables account.

• One record to update the draft remittance account.

• One record to update the contingent liability account (if the draft was remitted with contingent liability).

The system updates the TYIN field to D for each record, and updates the AID2 field with the account ID that it locates from the AAI item RD3x.

When you collect this draft, the system performs these tasks:

• Creates another record in the F03B14 table.

• Updates the TYIN field to D.

• Updates the Bank Account Number field (GLBA) with the bank account number that is specified on the remittance record, or, if the draft was not remitted, from the AAI item RB.