Entering an Unapplied Draft

Access the Draft Entry form.

To enter an unapplied draft:

1. Complete the fields on the Draft Entry form.

   The system updates the Bank Name, Customer Bank Acct No (customer bank account number), and Bank Transit fields if bank account information for A/R drafts (record type D) is set up for the customer.

   If bank account information for the customer is not set up for record type D, you can activate the bank account for draft processing by completing steps 3 through 6.

   If you do not have bank account information set up for the customer, proceed to step 7.

2. Select Bank Information from the Form menu.

3. On Work With Bank Accounts By Address, select a bank account record that is set up, and then select Activate as Draft from the Row menu.

4. Click Close.

5. Complete the Bank Name field, if it has not been updated by the system.

   Note: If the Bank Name field is not available for input, you must change the corresponding processing option to allow overrides to the bank name.

6. To specify more information, select Additional Info from the Form menu.

7. On Additional Information, complete the Unapplied G/L Offset, Reference, and Business Unit fields, if applicable, and click OK.

8. On Draft Entry, click OK to create an unapplied draft or follow the steps to apply the draft to invoices or to enter remittance information.

   • Payor

     Enter the address book number to locate and enter information.

   • Draft Number

     For Our Drafts, enter the number generated by Invoice Print with Draft Attachments or Statement Print with Draft Attachments. The system validates this number in the invoice table.

     For Customer Drafts, enter the customer's draft number.

   • Draft Date

     Enter the date on the check or the date that you enter the receipt into the system. The receipt date is used for information and reporting purposes only.

   • Draft Due Date

     Enter the date that the payment amount was debited or credited to the bank account. The value date is not the date the bank reconciled the payment. Automatic payments populate this field automatically. If you are making manual payments and have set a processing option to display the value date field, you can manually enter the value date here.

   • Draft Amount

     Enter the actual amount of the receipt or payment.

   • Payment Instrument

     Displays the payment instrument that is set up in the processing option. If the processing option is blank, the system uses the payment instrument from the customer master record.

   • Company

     Enter the number for which the transaction is entered.

   • G/L Date

     Enter the date to which the transaction is posted.

   • Customer Bank Acct No (customer bank account number)

     Displays the number assigned by a bank to identify the account for a company, customer, or supplier.

     Note: Nordic users: Enter the bank, Bankgiro, or Postgiro account number.

   • Bank Transit

     Displays the number assigned to a bank by the Federal Reserve as defined in the bank account information for the customer.

   • Bank Name

     Displays the name of the bank as defined in the bank account information for the customer.

   • Unapplied G/L Offset

     Displays the code that determines the trade account that the system uses as the offset when you post.

     The system uses UC as the offset and the associated AAI item RCUC to locate the A/R trade account if you do not override this value.

     You can also set a processing option for the system to use the default value of the G/L offset code from the customer master record.

   • Reference

     Enter an alphanumeric value to use as a secondary reference on the receipt or draft.