Fields Updated During Receipt or Draft Entry

When you enter a receipt, the system updates specific fields with the account ID. The system locates the AAI based on the how the receipt is applied to invoices. The system uses this account ID when you post the receipt to create automatic entries. This table lists the fields that the system updates based on the type of receipt, and the AAI that the system uses to locate the account.

Account	Type of Payment Application	Type Input Code	Field Updated	Table Updated	AAI Used
Bank Account Note: The system updates this field when you enter a receipt; however, it does not update the bank account field on the draft until you either remit or collect the draft.	All	N/A	GLBA	F03B13	The system uses the bank account number entered on the receipt. If the Bank Account field is blank, the system locates the account based on this hierarchy: RB for the company entered on the receipt RB for company 00000
A/R Trade	Applied payment	10	AID	F03B14	The system does not use an AAI. The system uses the account entered in the AID field of the invoice record in the F03B11 table.
A/R Trade	Unapplied payment	N/A	AID	F03B13	The system locates the account using this hierarchy, where xxxx is the value of the Unapplied G/L Offset field: RCxxxx for the company entered on the receipt or draft RCxxxx for company 00000 RCUC for the company entered on the receipt or draft RCUC for company 00000
A/R Trade	Payment that generates a chargeback	11 and 16	AIDC and AID	F03B11 and F03B14	The system locates the account using this hierarchy, where xxxx is the value of the Chargeback G/L Offset field: RCxxxx for the company entered on the invoice RCxxxx for company 00000 RC for the company entered on the invoice RC for company 00000
A/R Trade	Stand-alone chargeback	26	AIDC	F03B14	The system locates the account using this hierarchy, where xxxx is the value of the Chargeback G/L Offset field: RCxxxx for the company entered on the receipt or draft RCxxxx for company 00000 RC for the company entered on the receipt or draft RC for company 00000
Discount Taken	Payment with a discount	10	AIDD	F03B14	The system uses this hierarchy, where xx is the discount reason code: RKDxx for the company entered on the receipt or draft RKDxx for company 00000 RKD for the company entered on the receipt or draft RKD for company 00000
Write-off	Payment with a write-off	10 and 15	AIDW	F03B14	The system uses this hierarchy, where xx is the write-off reason code: RA xx for the company entered on the invoice RA xx for company 00000
Write-off	Stand-alone write-off	25	AIDW	F03B14	The system uses this hierarchy, where xx is the write-off reason code: RA xx for the company entered on the receipt or draft RA xx for company 00000
Deduction Suspense	Payment with a deduction	17	DAID	F03B14	The system uses this hierarchy: RN that is set up for the company entered on the invoice RN for company 00000
Deduction Suspense	Stand-alone deduction	27	DAID	F03B14	The system uses this hierarchy: RN that is set up for the company entered on the receipt or draft RN for company 00000

This table shows how the system updates the AID2 field on the records in the F03B14 table when you accept, remit, or collect a draft. The system creates the records during each draft stage based on the AAI listed, where x is the payment instrument.

Draft Stage	AAI
Acceptance	RD1x
Remittance	RD2x
Remittance for Discount	RD3x
Remittance with Contingent Liability	RD4x