Understanding Manual Drafts

Manual drafts are also called customer acceptance drafts because the customer must accept them before they can be remitted to the bank. These types of manual drafts are available:

• The supplier prints the draft with bank account information.

• The supplier prints the draft with the bank name only.

• The customer prints the draft with bank account information.

• The customer prints the draft with the bank name only.

You use one of these programs to enter a draft manually, depending on whether you or the customer originate the draft:

Program	Usage
Enter Our Drafts (P03B602)	Use this program when the company originates a draft for the customer to sign and return.
Enter Customer Drafts (P03B602)	Use this program when the customer originates and accepts a draft, and then sends it to the company to be entered.

The fields that you complete on the Enter Our Drafts and Enter Customer Drafts programs are the same. You can enter drafts in a foreign currency (the transaction currency of the invoice), but not in an alternate currency.

You apply the draft to open invoices using the same type input codes that you use to enter receipts. These type invoice codes include:

• 10: Invoice match

• 11: Invoice match with chargeback discount

• 15: Invoice match with write-off

• 16: Invoice match with chargeback

• 17: Invoice match with deduction

• 25: Standalone write-off

• 26: Standalone chargeback

• 27: Standalone deduction

  See Understanding Type Input Codes for Standard Receipts Entry or Draft Entry.

When you enter a draft, the system:

• Creates a batch header record in the Batch Control Records table (F0011) and assigns it a batch type DB (draft receipts).

• Creates a draft record in the Receipts Header table (F03B13) and assigns it a draft status of 4 (Accepted).

• If you use the Enter Our Drafts program, verifies that the draft number that you enter matches the draft number that is assigned to the invoices when you originated the draft using the Invoice Print with Draft (R03B5051) or Statement Print with Draft program (R03B506).

• Creates a draft record in the Receipts Detail table (F03B14) for each invoice pay item that the draft closes. The system updates the Receipt Type Code (TYIN) field to A (Applied) on these records.

• Creates a draft record in the F03B14 table for the total of the invoices paid and assigns it the draft status 4 (Accepted). The system updates the Receipt Type Code (TYIN) field to D (Draft) to differentiate this record from the applied records.

• Creates an invoice record with a document type of R1 in the F03B11 table with a pay status of D (draft accepted).

• If the draft is unapplied, creates an invoice record with a document type of RU in the F03B11 table with a pay status of A (draft approved for payment).

After you enter drafts, you can approve them and post them to the general ledger. If you post the draft at a Draft-Acceptance status, the system creates a journal entry to debit drafts receivable and credit an A/R trade account.

This program updates and creates records in the F03B11, F03B13, and F03B14 tables.

(Release 9.2 Update) The JD Edwards EnterpriseOne software provides record reservation capability within the Draft Entry program (P03B602). See Understanding Record Reservation (Release 9.2 Update) for more information.