1. Accounts Receivable Implementation Guide
  2. G/L Defaults

G/L Defaults

These processing options specify the information for the journal entry that the system generates.

1. G/L Date

Specify the GL date to which the system posts receipt records. If you leave this processing option blank, the system uses today's date.

2. Journal Entry Creation Method

Specify whether the post program creates one summarized journal entry for the batch of receipts entered, or one journal entry for each receipt. The system assigns the value that you enter in this processing option to the A/R Post field (ISTR) in the F03B13 table. The post program uses this value to create the journal entry records. Values are:

Blank: Summarized journal entries. The system creates one journal entry with the document type RK for each batch of receipts that you post. The system assigns the receipt batch number as the document number of the journal entry. To use this method, you must also ensure that:

  • The offset method in the A/R Constants is equal to B (batch mode).

  • The batch does not contain any foreign transactions.

Otherwise, the system creates journal entries in detail.

1: Detail journal entries. The system creates one journal entry with the document type RC for each receipt in the batch. The system uses Next Numbers for journal entry documents (system 09) to assign the document number to the receipt journal entry.

To provide an audit trail, the system updates these fields in the F03B14 table with the journal entry information:

  • JE document type (RZDCTG)

  • JE document number (RZDOCG)

  • JE document company (RZKCOG)