1. Accounts Receivable Implementation Guide
  2. Process

Process

These processing options specify how the system applies drafts to invoices when you use a default type input code, and whether the system creates a summarized record in the Account Ledger table (F0911) for each batch of drafts that you enter or a detail record for each draft.

1. Drafts Type

Specify the type of drafts to process. Values are:

Blank: Process drafts that you generate.

1: Process customer generated drafts.

2. Open Amount

Specify whether to create draft invoice records (document type R1) with an open amount in the Customer Ledger table (F03B11). This processing option controls whether you can select the draft for aging. When you create a draft without an open amount, you use that record as a placeholder only and you cannot select it for payment or aging. Values are:

Blank: Create draft invoice records with an open amount.

1: Create draft invoice records without an open amount.

3. Journal Entry Creation Method

Specify whether the post program creates one summarized journal entry for the batch of drafts entered, or one journal entry for each draft. The system assigns the value that you enter in this processing option to the A/R Post field (ISTR) in the F03B13 table. The post program uses this value to create the journal entry records. Values are:

Blank: Create summarized journal entries. The system creates one journal entry with the document type RK for each batch of drafts that you post. The system assigns the draft batch number as the document number of the journal entry. To use this method, you must also ensure that the:

  • Offset method in the A/R Constants is equal to B (batch mode).

  • Batch does not contain any foreign transactions.

Otherwise, the system creates journal entries in detail.

1: Create detailed journal entries. The system creates one journal entry with the document type RC for each draft in the batch. The system uses Next Numbers for journal entry documents (system 09) to assign the document number to the receipt journal entry. To provide an audit trail, the system updates these fields in the F03B14 table with the journal entry information:

  • JE document type (RZDCTG)

  • JE document number (RZDOCG)

  • JE document company (RZKCOG)

4. Display Invoices

Specify whether to display only invoices with an approved pay status. Values are:

Blank: Display all invoices.

1: Display only approved invoices.