1. Accounts Receivable Implementation Guide
  2. Process

Process

These processing options specify the types of receipts that are uploaded and the method of creating corresponding journal entries.

1. Draft Upload

Specify whether the system creates receipt or draft records. Values are:

Blank: The system creates receipt records.

1: The system creates draft records.

2. Process Marked Receipts

Specify whether to select all electronic receipts that are available for processing or only those that have an upload status of B. This processing option is useful if you want to reprocess receipts that were processed previously with errors. Values are:

Blank: Process all available electronic receipts.

1: Process only electronic receipts that have an upload status of B.

3. Journal Entry Creation Method

Specify whether the post program creates one summarized journal entry for the batch of receipts processed, or one journal entry for each receipt. The system assigns the value that you enter in this processing option to the A/R Post field (ISTR) in the F03B13 table. The post program uses this value to create the journal entry records. Values are:

Blank: Summarized journal entries. The system creates one journal entry with the document type RK for each batch of receipts that you post. The system assigns the receipt batch number as the document number of the journal entry. To use this method, you must also ensure that:

  • The offset method in the A/R Constants is set to B (batch mode).

  • The intercompany settlement option in the General Accounting constants is not set to 2 (detail).

  • The batch does not contain any foreign transactions.

Otherwise, the system creates journal entries in detail.

1: Detail journal entries. The system creates one journal entry with the document type RC for each receipt in the batch. The system uses Next Numbers for journal entry documents (system 09) to assign the document number to the receipt journal entry.

To provide an audit trail, the system updates these fields in the Receipts Detail table (F03B14) with the journal entry information:

  • JE document type (RZDCTG)

  • JE document number (RZDOCG)

  • JE document company (RZKCOG)