Process
These processing options enable you to control how the system applies receipts to invoices when you use a default type input code. They also control whether the system creates a summarized record in the Account Ledger table (F0911) for each batch of receipts that you enter or a detail record for each receipt.
- 1. Apply Invoices
Specify how to apply receipts to invoices that appear in the detail area when you specify a default type input code to use. If you leave the Type Input Code processing option on the Defaults tab blank, the system ignores this processing option. Values are:
Blank: Apply invoices up to the receipt amount. The system automatically applies invoices up to the receipt amount. Remaining invoices that appear in the detail area are not considered. If you select both credit memos and invoices, you must select credit memos first so that the system can process them. For example:
Processing option for Type Input Code (Defaults tab) is set to 10.
Processing option for Apply Invoices is blank (apply up to the receipt amount).
Receipt amount is 100.
Invoice amount is 200, due date is June 15, 2008.
Credit memo amount is 100, due date is June 30, 2008.
When you use the Load feature to display open invoices for the customer, the system displays the invoice record before the credit memo because it has an earlier due date. Because you have type input code 10 specified in the processing option, the system applies the receipt amount of 100 to the invoice and leaves the invoice open for 100. The system does not consider the credit memo because the full amount of the receipt is applied to the first invoice.
1: Apply all invoices. The system applies the receipt to the invoice open amount, regardless of whether the receipt amount is exceeded. The system considers all invoices and credit memos that appear in the detail area.
This processing option also affects how the system processes write-offs, chargebacks, and deductions. For example:
Processing option for Type Input Code (Defaults tab) is set to 15.
Processing option for Apply Invoices is set to 1 (apply all invoices).
Processing option for Maximum Write-off Amount is set to 25 (automatic and manual).
Receipt amount is 80.
Invoice amount is 100.
The system displays the type input code as 15 (manual write-off), applies 100 to the invoice and ignores the write-off. The system returns an error because the amount applied to the invoice exceeds the amount of the receipt. For the system to process the write-off, you must override the transaction payment amount to 80.
- 2. Journal Entry Creation Method
Specify whether the post program creates one summarized journal entry for the batch of receipts entered, or one journal entry for each receipt. The system assigns the value that you enter in this processing option to the A/R Post field (ISTR) in the F03B13 table. The post program uses this value to create the journal entry records. Values are:
Blank: Summarized journal entries. The system creates one journal entry with the document type RK for each batch of receipts that you post. The system assigns the receipt batch number as the document number of the journal entry. To use this method, you must also ensure that:
The offset method in the A/R Constants is equal to B (batch mode).
The batch does not contain any foreign transactions.
Otherwise, the system creates journal entries in detail.
1: Detail journal entries. The system creates one journal entry with the document type RC for each receipt in the batch. The system uses Next Numbers for journal entry documents (system 09) to assign the document number to the receipt journal entry.
To provide an audit trail, the system updates these fields in the F03B14 table with the journal entry information:
JE document type (RZDCTG)
JE document number (RZDOCG)
JE document company (RZKCOG)
Note: Regardless of the setting of this processing option, the system does not post receipts when the offset method in the A/R constants is set to B and the Intercompany Settlement option in the G/L constants is set to 3.- 3. Display Invoices
Specify whether to display only invoices with an approved pay status. Values are:
Blank: Display all invoices.
1: Display only approved invoices.
- 4. Negative Receipts
Specify whether to allow negative receipts in the Standard Receipts Entry program (P03B102). A negative receipt can be either a negative payment amount with a fully applied receipt, or a fully applied receipt with a negative general ledger entry. Values are:
Blank: Do not allow negative receipts.
1: Allow negative receipts.
- 5. Netting Program Version
Specify the version of the Netting program to use. If you leave this processing option blank, the system uses version ZJDE0002.