Setting Up Deduction Activity Codes

Access the Deduction Activity Code Entry form.

Deduction Activity Code

Enter the code that represents a specific instruction that is used to resolve a deduction. This field is required.

Activity Tickler Displacement

Enter the number of days that the system adds to the activity date to calculate the deduction tickler date.

Chargeback Reason Code

Enter the code that identifies the reason that a chargeback was generated for an invoice during receipt entry. Typical chargeback reason codes are:

DA: Disputed amounts.

DD: Unearned (disallowed) discount amount.

Note: The system does not accept Blank as a value, even if it is defined in the UDC table.

Write Off Reason Code

A code that identifies the reason that the write-off occurred. Typical reason codes are:

BD: Bad debt

DC: Damaged goods

MW: Minor amount write-off

TF: Tax or freight dispute

Deduction Reversal

Select this option to create an activity that reverses the deduction. When you use the activity that is created, the system closes the deduction records and reopens the invoice for the amount of the deduction.

Deduction Discount

Select this option to create an activity that settles the deduction as a discount taken.

Credit Memo Activity

Select this option to create an activity to apply the deduction to a credit memo.

Note: You can leave the Description, Activity Tickler Displacement, Chargeback Reason Code, and Write Off Reason Code fields blank to indicate that you will resolve the deduction using the Request Additional Information activity.