Setting Up Revenue Recognition Trigger Configuration for Real Estate Invoices

Navigate to the Enter Real Estate Trigger Configuration form.

Use this form to maintain the lines that the system reviews when determining if the invoice needs to go to the revenue recognition process. The system searches for records from the most specific to the least specific by company. You can set up a record to address a specific situation. For example, you can set up the system to exclude a certain tenant in a certain building from the revenue recognition process.

If you leave the Effective Date From field blank, the system uses today's date as default.

Note: For ease of maintenance, you should customize the grid on this form so that it shows the fields in the order that they are defined in the hierarchy. For example, if you had set up the hierarchy with a value of 1 in the Lease Type field, you would set up the grid format to display the Lease Type field first.

In the hierarchy setup, we discussed the example of sending only certain lease types through the revenue recognition system. In that example, we set up Lease Type as the first item in the hierarchy by adding a value of 1 in the Lease Type field. With that in mind, when you define the triggers, you might set up multiple lines to define which lease types to send through revenue recognition processing. For example, you might have these lease types, and want to send only those specified into revenue recognition processing:

• Lease Type CO (Commercial Office): Process revenue recognition.

• Lease Type RS (Restaurant): Do not process revenue recognition.

Given this information, you might set up your trigger configuration as follows:

• Line 1:

  • Lease Type: CO

  • Revenue Recognition Inclusion: Selected

• Line 2:

  • Lease Type: RS

  • Revenue Recognition Inclusion: Not selected

Revenue Recognition Inclusion

Use this check box to specify if the system includes an invoice that meets the criteria in the revenue recognition process.

If you leave this check box blank, the system does not include the invoice in the revenue recognition process.

If you select this check box, the system includes this invoice in the revenue recognition process.

Days From Configured Date

Enter the number of days the system adds to the date in the Calculation From Date field on the Real Estate Trigger Date form to calculate the eligible for recognition date. The system displays the Eligible for Recognition Date field on the Work with Invoice Revenue Recognition form in the Revenue Recognition program (P03B116).

Same Period Inclusion

Use this check box to specify how the system processes invoices in the same period.

If you leave this check box blank, the system does not send an invoice to the revenue recognition process if:

• The Eligible for Recognition Date and the Period Comparison Date are in the same period.

• The Eligible for Recognition Date is in the previous period as the Period Comparison Date.

If you select this check box, the system does not compare the periods of the Eligible for Recognition Date and the Period Comparison Date for the invoice. The system automatically sends the invoice to the revenue recognition process.