Setting Up System Controls for Accounts Receivable

Access the Accounts Receivable Constants form by selecting company 00000 on the Work With A/R Constants form.

Batch Control Required

Select this option to display an additional form to verify the transaction totals for each batch. If you select this option, the system displays an additional form when you enter invoices, receipts, and drafts. You enter the total number of documents and the total amount that you expect the batch to contain. When you finish entering each batch and exit the application, the system displays the difference, if any, between the totals that you expected to enter and the totals that you actually entered.

Manager Approval of Input

Select this option to require managers to approve accounts receivable batches before posting them. The system assigns a pending status to batches, and a manager must approve them before they can be posted. If you do not select this option, the system assigns an approved status to batches, and manager approval is not required.

General Ledger Interface

Select this option to update the general ledger when you enter accounts receivable transactions. If you do not select this option, the system does not update the F0911 table.

Offset Method

Enter a code to specify how the system generates the offset entry (document type AE) in the F0911 table when invoices, receipts, and drafts are posted to the general ledger. The system generates offset entries for the actual amount (AA) and foreign currency (CA) ledgers only. Valid offset entry values are:

B: The system creates one offset for each batch by account if all transactions in the batch are in the domestic currency. You cannot use this method for multicurrency processing because the post programs cannot post batches of transactions that contain one or more foreign or alternate currencies.

Y: The system creates one offset for each document by account.

S: The system creates one offset for each pay item by account.

Note: If the Detailed Interco Settlements (detailed intercompany settlements) field on the General Accounting Constants form contains a value of 3, you must specify an offset method of either S or Y; otherwise, the system returns an error when you post the batch.