Understanding Out-of-Balance Invoices

Under normal circumstances, when you enter an invoice, you enter two sides of the transaction: the invoice, and the G/L distribution. The system requires that the amounts of both sides equal each other before you can complete transaction entry. If you quit the G/L distribution form before completing the entry, you lose the information in the invoice and must re-enter the transaction in its entirety.

To save work that you have completed, you can exit an invoice out of balance, and then complete the G/L distribution entry at a later date. Because the post program requires every transaction in the batch to be in balance, you have a safeguard against accidentally posting a transaction that is out of balance.

Important: Although you can enable the system to post transactions that are out of balance, you should not use this procedure. If you post a transaction that is out of balance, the system does not update all the appropriate accounts, and you will encounter an integrity issue.

See "Maintaining Batch Headers, Working with Batch Headers, Revising Batches to Post Out of Balance" in the JD Edwards EnterpriseOne Applications General Accounting Implementation Guide.