1. Accounts Receivable Implementation Guide
  2. Understanding Recurring Invoices

Understanding Recurring Invoices

To bill a customer for the same amount on a regular basis, such as monthly or quarterly, you can enter a recurring invoice. When you enter a recurring transaction, you indicate the total number of invoices that you want the system to create and the interval for them. For example, if you bill every month for one year, you can set up a recurring invoice for 12 payments with a monthly frequency. Then, instead of entering an invoice each month, you run a recycle program that creates a new transaction from the original. The system assigns a new document number and batch number to the new transaction and reduces the number of transactions by one. You continue to recycle and create new transactions until one invoice remains.

You use the Standard Invoice program to set up the recurring invoice by entering the number or payments and recurring frequency. You do this by using either the Recurring Invoice form, which you access from the Form menu, or by completing the frequency and number of payments fields in the detail area of the invoice.

When you enter a recurring invoice, the system assigns a document type of RR, The system stores recurring invoice information in the F03B11 table.

Before sending the invoice to the customer or recycling it next month, you might want to verify its accuracy. You can review recurring invoices online or print them on a report using these programs:

  • Recurring Invoice Review (P03B120)

  • Recurring Invoice Report (Invoice Journal) (R03B305)

Normally, you review invoices online. However, if you have numerous invoices to review, the report might be a more usable format. The Recurring Invoice Report program is the same as the Invoice Journal. The system provides a specific version (Recurring Invoice Review) that has the data selection set to limit the report to recurring invoices only and has processing options set to print recurring information, such as the frequency and number of payments. It prints transactions from the F03B11 table and related information from the F0911 table. You can use this report to determine which invoices have outstanding payments and when those payments are due.