Understanding Revisions to Posted Invoices

After you post an invoice, but before it is paid, you can revise it. For example, after entering, you might have to revise the gross amount or G/L account information. When you revise or void a posted invoice, the system:

• Removes the posted code on the invoice.

• Adds a record to the Invoice Revisions table (F03B112).

• Updates the A/R Post Status field (ISTR) to 1 on the invoice record.

  The system displays this field in the Revisions Made column on the Work with Customer Ledger Inquiry form. Regardless of the number of revisions you make to an invoice, the Revisions Made column always displays 1.

You can revise these fields on a posted, unpaid invoice:

• Gross Amount

  The system automatically recalculates the open amount.

• Remark

• Discount Available

  If you clear this field, the system automatically recalculates the discount amount based on the payment term.

• Due Date

• Discount Due Date

• PS (Pay Status)

  You cannot change the pay status if the value is P (paid).

Any revision that you make to an invoice on the Standard Invoice Entry form changes the status of the batch from posted to unposted and requires you to repost it. To eliminate the necessity of reposting the batch, use Speed Status Change to revise information that does not affect the invoice gross amount or G/L account information. To change information in any other field, you must void and re-enter the invoice.