Understanding the Deletion of Invoices and Invoice Pay Items

You can delete an unpaid invoice before it is posted. When you delete an invoice, the system does not keep a record of the deletion; the record is removed from the system. The system removes deleted invoices from these tables:

• F03B11

• F03B112

• F0911

If the batch does not contain any other invoices, the system also deletes the Batch Control Record; otherwise, it updates the record.

Note: You cannot delete invoices with these document types: R1, RU, RB, and R5. These types of invoices are generated from the receipt system and have a batch type of RB, not IB. The system creates these documents with a posted code of D, regardless of whether the receipt batch is posted.

See Deleting and Voiding Receipt Information.

To delete an unposted invoice, locate the invoice that you want to delete on the Customer Ledger Inquiry form and click Delete, and then click OK to confirm the deletion.

Important: You must delete invoice pay items from Standard Invoice Entry. If you delete an invoice pay item from Customer Ledger Inquiry, the system deletes all associated invoice pay items. Therefore, use Customer Ledger Inquiry to select the invoice pay item, and then click Select. On Standard Invoice Entry, select the invoice pay item and click Delete, and then click OK to confirm the deletion.