Exchange Rate

These processing options enable you to override the default exchange rate and to specify the percentage amount that the override can deviate from the amount in the Currency Exchange Rates table (F0015). Use these processing options only when you have expense reports with multiple currencies.

1. Exchange Rate Override

Specify whether to allow overrides to the exchange rate when you enter expenses manually through the Expense Report Review/Entry program (P09E2011). The system uses the exchange rate identifier that is assigned to the group profile, in conjunction with the date on the expense report, to determine which exchange rate to retrieve.

If the expense is retrieved from the Credit Card Transaction Interface Table (F09E150) using the Select Credit Card Expenses to Apply form, the system does not allow overrides to the exchange rate.

If the exchange rate is set up in the Currency Exchange Rates table (F0015), the system validates the exchange rate entered against the tolerance limit specified in the Exchange Rate Tolerance processing option for this program.

Regardless of the setting for this processing option, the system allows overrides to the exchange rate only if the spot rates are allowed for the pair of currency codes in the Currency Exchange Rates table. Values are:

Blank: Do not allow overrides to the exchange rate, even if spot rates are allowed in the Currency Exchange Rates table.

1: Allow overrides to the exchange rate if the expense is entered manually. An exchange rate must exist in the Currency Exchange Rates table to enter this value.

2: Allow overrides to the exchange rate if the expense is entered manually. An exchange rate does not have to exist in the Currency Exchange Rates table to enter this value.

2. Exchange Rate Tolerance

Specify the maximum percentage by which the override exchange rate can vary from the exchange rate that the system retrieves from the Currency Exchange Rates table (F0015) if exchange rate overrides are allowed. Enter a number that specifies a percent tolerance limit. For example, if you enter 5 in this field, you can enter an exchange rate that is plus or minus 5 percent of the value retrieved by the system from the Currency Exchange Rates table (F0015). Enter 0 to allow unlimited variance to the exchange rate retrieved.