Expense Report Entry for Meals - Per Diem

This table displays the details of an expense report entry for meals:

Date	Expense Category	Amount	Per Diem Expense Category	System Response
January 16	BFST	7.00 USD	MLS	Accept
January 16	DIN	15.00 USD	MLS	Accept

Total for Day 1 = 22.00 USD - Available Per Diem = 38.00 USD

Date	Expense Category	Amount	Per Diem Expense Category	System Response
January 01	BFST	7.00 USD	MLS	Accept
January 01	LUN	12.00 USD	MLS	Accept
January 01	DIN	18.00 USD	MLS	Accept

Total for Day 2 = 37.00 USD- Available Per Diem = 1.00 USD

The system accepts the expense report because the total expense for meals (BFST, LUN, and DIN) did not exceed the allowable amount (60 USD) for the per diem expense category (MLS). Because the system tracks the expense amount from the available per diem total, you can use the amount that you did not spend one day and apply it to another day's expenses.

The system also tracks the per diem amount by location so that you can set up a different daily allowance by country or city. For example, the daily allowance for meals might be different in New York City and San Francisco than it is for other parts of the U.S.