Process

Use these processing options to specify how to process depreciation projections. You can specify:

Whether to run in preliminary or final mode.
Whether to update the Asset Account Balances File table (F1202) in future fiscal years or with final depreciation values.
Whether to allow period or year-end processing.
Which periods and fiscal years to process.
The number of normal periods per year.
- 1. Process Mode
  Specify the mode in which you want to run this program. Values are:
  Blank: Preliminary mode.
  Run the program in preliminary mode before running it in final mode. You can run this program in preliminary mode as many times as required. Updated balances are required to calculate depreciation projections in future fiscal years.
  1: Final mode.
  Run this program in final mode with depreciation projection updates. The system updates projection balances for accumulated depreciation and depreciation expense accounts in the Asset Balances table (F1202). When you run this program in final mode with final depreciation updates, the system posts accumulated depreciation and depreciation expense journal entries to the Asset Balances table and creates journal entries in the Account Ledger table (F0911).
  Final depreciation balances cannot be calculated in future fiscal years.
  Note: Preliminary mode calculates values for only one fiscal year, regardless of whether processing option 2 (Update Projection Balances) is set to Projections or Final Depreciation. Balance forwards are required for future fiscal years, and preliminary mode does not update balances.
- 2. Update Projection Balances
  Specify how the system updates the Asset Balances table (F1202) in final process mode. Values are:
  Blank: Calculate depreciation values and update the Asset Account Balances File table in future fiscal years for budgeting.
  Depreciation projections cannot be calculated with current year-to-date final depreciation balances.
  1: Calculate depreciation values and update the Asset Account Balances File table with final depreciation balances.
  Final depreciation balances cannot be calculated with projection balances. You must run the Depreciation Projections Purge program (R12859) to remove projection balances before calculating final depreciation. Final depreciation can be run only for one fiscal year. It is intended to be used with the depreciation by period processing option to allow posting by period.
  Note: Projected depreciation results are recorded with a 1 in the Depreciation Projection Calculation Field (DPCF) in the Asset Account Balances File table (F1202), whereas final depreciation results are recorded with a blank. Final depreciation verifies that the current balances are not projection balances. If projection balances exist and final depreciation is needed, you must run the Purge Depreciation Projections (R12859) and Asset Account Balance Close (R12825) programs to create the most current balances.
- 3. Period or End of Year Processing
  Specify processing by period adjustments or year-end adjustments. Values are:
  Blank: Calculate depreciation values and update the Asset Account Balances File table (F1202) by period adjustments.
  Use this value with depreciation methods that calculate by periods or when period adjustments are needed.
  1: Calculate depreciation projection balances in the last period of the fiscal year.
  Only the From Fiscal Year and Through Fiscal Year processing options are used. (The From Period and Through Period processing options are not needed.) When you calculate depreciation projections in future fiscal years, period adjustments are not always needed. Year-end adjustments update the Asset Account Balances File table in the last period and roll the balances forward to continue calculating depreciation projections. This process is much faster than period adjustments because depreciation projections are calculated only once per future fiscal year.
  Note: Any compute direction is allowed, but compute direction P should be run only by period.
- 4. Enter the range of dates to process, From Period Number
  Use this option only when processing by period adjustments. Period adjustments start with the From Period or period 1 by default and continue to the Through Period and fiscal year. The From Period and From Fiscal Year must always be less than or equal to the Through Period and Through Fiscal Year.
- 4. Enter the range of dates to process, From Fiscal Year (4 Digits)
  Specify the fiscal year to begin calculating depreciation. This works with the From Period when processing by period adjustments. Enter a four-digit fiscal year in this field. If you leave this field blank, the system will use the date pattern established for the default company 00000.
- 4. Enter the range of dates to process, Thru Period Number
  Use this option only when processing depreciation by period adjustments. Period adjustments start with the From Period or period 1 by default and continue to the Through Period and Through Fiscal Year. When this option is left blank, the system uses the Normal Number of Periods processing option. The Through Period and Through Fiscal Year must always be greater than or equal to the From Period or period 1.
- 4. Enter the range of dates to process, Thru Fiscal Year (4 Digits)
  Specify the fiscal year to finish calculating depreciation. This works with the Through Period when processing by period adjustments. Enter a four-digit fiscal year in this field. If you leave this field blank, the Through Fiscal Year is set to the From Fiscal Year. The Through Fiscal Year must always be greater than or equal to the From Fiscal Year.
- 5. Number of normal periods per year
  Specify the normal number of periods per year. This should match the company's normal number of periods. It is recommended that the data selection in versions should match that of companies with the same normal number of periods. The default normal number of periods is 12.
  If you enter two different companies in data selection that have two different, normal number of periods, then the annual close runs incorrectly for one of them. Correct this situation by purging the projections and rerunning the close correctly. If you enter the wrong number of periods, such as four periods when the company has 12, then the annual close runs after only four periods and starts the next year incorrectly. Correct this situation by purging the projections and rerunning the close correctly.
  Note: The Asset Account Balance Close program (R12825) will automatically run when the normal number of periods has been reached when processing depreciation projections by periods in final mode.