1. Fixed Assets Implementation Guide
  2. Working With Unposted Journal Entries

Working With Unposted Journal Entries

Access the Work With Unposted Entries form.

Account Number

Enter an account number to limit your search to transactions with amounts distributed to a specific account. If you enter an account number in this field, do not enter information in the Business Unit or Object Account fields. Use one of these formats to enter account numbers:

  • Standard account number (business unit.object.subsidiary or flex format).

  • Third GL number (maximum of 25 digits).

  • Account ID number. The number is eight digits long.

  • Speed code, which is a two-character code that you concatenate to the AAI item SP.

    You can then enter the code instead of an account number.

The first character of the account number indicates its format. You define the account format in the General Accounting constants.

Batch Number/Type

Specify the number that identifies a group of transactions that the system processes and balances as a unit. When you enter a batch, you can either assign a batch number or let the system assign it using the Next Numbers program.

Asset Number

Specify the identification code that represents an asset. If you leave this field blank and the account falls within the cost account (FA) range in the AAIs, the system automatically creates a new asset master record when you run the batch Fixed Asset Post. You enter the identification code in one of these formats:

1: Asset number (a computer-assigned, 8-digit, numeric control number).

2: Unit number (a 12-character alphanumeric field).

3: Serial number (a 25-character alphanumeric field).

Every asset has an asset number. You can use unit number and serial number to further identify assets. If this is a data entry field, the first character you enter indicates whether you are entering the primary (default) format that is defined for the system, or one of the other two formats. A special character (such as / or *) in the first position of this field indicates which asset number format you are using. You assign special characters to asset number formats on the fixed assets system constants form.

Hold Code

Enter a value in this field to locate specific transactions.

This field appears twice on the Work With Unposted Entries form. The second field, HC, is informational only. Use the Revise Unposted Entries form to revise the hold code for individual records.

Fixed Asset Post/Passed Code

Select one of the fixed asset post/passed code options to locate specific transactions.

This field appears twice on the Work With Unposted Entries form. The second field, PC, is informational only. Values are:

Blank: Unposted.

*: Posted.

P: Passed.

Use the Revise Unposted Entries form to revise the post/passed code, for example, to update a transaction to a P status.