Setting Up a Single AAI Item

Access the Set Up Single AAI Item form.

You can change the value in the Business Unit, Object Account, and Subsidiary fields if that portion of the account was originally defined as required or optional. You cannot change a value if that portion of the account was originally defined as not used unless you first change the Not Used option to Required or Optional. You should not change the Required, Optional, and Not Used options on AAI items that have been used for processing.

Item Number

Enter the hard-coded AAI item number that defines an account or range of accounts that is used for a particular function. For example, item GLG4 defines the retained earnings account, which is used for annual close purposes.

During processing, programs use the item number and company number to find the correct account to debit or credit. Along with company, the AAI item number is the key to the AAI table.

Sequence No. (sequence number)

Enter the number that is used to organize the AAI items into a logical group for online viewing and reporting. The sequence numbers for AAIs determines the system.

For JD Edwards EnterpriseOne Accounts Receivable, the sequence numbers begin with 3, for JD Edwards EnterpriseOne Accounts Payable, the sequence numbers begin with 4, and for General Accounting, they begin with 1.

Business Unit

Enter an alphanumeric code that identifies a separate entity within a business for which you want to track costs. A business unit might be a warehouse location, job, project, work center, branch, or plant.

If you enter a business unit in this field, the system validates the object account and subsidiary against the Account Master table (F0901) when you click OK. If the object account and subsidiary do not exist in the F0901 table for the specified business unit, the system generates an error message.

If you do not enter a business unit in this field, the system does not validate object account and subsidiary information against the F0901 table.

The Business Unit field is optional for some AAI items. If a business unit is not entered for an AAI, the business unit of the invoice or voucher is used in conjunction with the object and subsidiary that is entered for the AAI.

Object Account

Enter the portion of a general ledger account that refers to the actual accounting activity such as expense, income, asset, or liability.

Subsidiary

Enter a subset of an object account. Subsidiary accounts include detailed records of the accounting activity for an object account.

Depending on the operating system, use 99999999 or ZZZZZZZZZ to express the end of a range of subsidiary accounts for an AAI item that includes the end of a range of accounts.

The Subsidiary field is optional for all AAIs.