Understanding the Pay When Paid Process

After you set up the system to process pay when paid transactions, you can enter pay when paid vouchers and begin the pay when paid process.

When you enter pay when paid vouchers, the system creates the vouchers with a hold payment status. This prevents the vouchers from being included in a payment group during payment processing. After you enter pay when paid vouchers, you create invoices to send to the customer who is ultimately responsible for payment. The system automatically links the invoices to the vouchers using the pay when paid group number only for invoices that you create in Contract and Service Billing. You must manually link invoices that you create in Accounts Receivable using the Pay When Paid Manual Link program (P03B470).

When you run the automatic release program, the system identifies pay when paid groups and determines whether cash receipts have been applied to invoices in the group. When invoices in the group are paid, the automatic release program releases the vouchers in the group for payment.

These JD Edwards EnterpriseOne systems use pay when paid processing:

• JD Edwards EnterpriseOne Accounts Payable

• JD Edwards EnterpriseOne Accounts Receivable

• JD Edwards EnterpriseOne Procurement and Subcontract Management

• JD Edwards EnterpriseOne Contract and Service Billing