Setting Up Document Types for Cash Basis Entries

You must decide which document types you want the system to use when it creates cash basis entries. Do not use the same document type in both the AZ and AA ledgers. Using the same document type could cause confusion when you locate a journal entry because both the AA and AZ ledger records would appear, suggesting that the record had been entered twice. Using the same document type would also increase processing time because the system would need to distinguish between the two records in the F0911 table.

If you do not set up cash basis document types, the system assigns them based on the document type of the originating entry. The system uses the first character of the document type in the AA ledger entry and the letter Z for the second character. For example, if an entry in the AA ledger has a document type of PT and you do not set up a cash basis document type, the system uses the document type PZ for the cash basis entry.

Because all JD Edwards EnterpriseOne Accounts Payable document types for payments begin with the letter P (PK, PN, and PT), all cash basis entries for the JD Edwards EnterpriseOne Accounts Payable system are assigned a document type of PZ unless you set up a different document type. You might want to set up different document types to differentiate automatic, manual, and electronic payment transactions for cash basis entries. For example, you might set up the document type PZ for automatic payments, MZ for manual payments, and TZ for electronic payments.

Each document type that you use for cash basis entries must exist in UDC table 00/DT.