1. General Accounting Implementation Guide
  2. Setting Up Document Types to Exclude for Cash Basis Entries

Setting Up Document Types to Exclude for Cash Basis Entries

You must identify the document types in the AA ledger that you want the system to exclude when creating cash basis entries in the AZ ledger. The system creates an entry in the AZ ledger for every entry in the AA ledger with a document type that does not appear in UDC table 00/DX.

You should exclude voucher (PV) and invoice (RI) document types because cash basis entries for these document types should not be created until they are paid. You should also exclude document types that do not represent cash transactions, such as:

  • Automatic entries (AE)

  • Credit memos (PM)

  • Debit memos (RM)

  • Adjustments (RA)

  • Recurring documents (PR and RR)

  • Finance charges (RF)

  • Accrued property taxes (JT)

  • Depreciation entries (DP)

Ensure that any custom document types are analyzed for exclusion of cash basis entries. Do not exclude document types that represent the void for accounts payable payments (PO) or accounts receivable receipts (RO).