Understanding Budget Cycles

Depending on your business needs, you can use one or a combination of these budget cycles:

• Requested (cycle 1). You enter the initial budget amount, which the system copies to the approved and final amount.

• Approved (cycle 2). You enter or change the approved budget amount, which the system copies to the final amount. The requested amount, if one exists, remains unchanged.

• Final (cycle 3). You enter or change the final amount. Any requested and approved amounts remain unchanged.

Using three cycles provides an informal audit trail. Because the system carries forward amounts to the next cycle, using more than one cycle might require little or no additional time.

You set a processing option to define the cycle to use for current entries. Then during budget entry, you can override the processing option and change to a different cycle, as needed.

The system updates these fields in the F0902 table:

• BREQ: Requested budget amount

• BAPR: Approved budget amount

• BORG: Final budget amount