Understanding Revisions and Voids to Journal Entries
After you post a journal entry, you can revise a limited amount of information, including information in these fields:
Explanation
Remark
Reference 2
Purchase Order
Purchase Order Suffix
Service/ Tax Date
You can add additional general ledger distribution lines, but you cannot revise existing distribution lines.
When you revise a posted journal entry, the system maintains an audit trail. The system changes the batch status on the original batch from posted to pending or approved (depending on general accounting constants). If the batch status is pending, you must approve the batch before you can post it. If the batch status is approved, the batch is eligible to post.
To correct information that you cannot change or to remove a posted journal entry, you must void the existing journal entry and then enter a new one. For a change or void to be reflected in both the F0911 and F0902 tables, you must post the batch again.
You can void a posted journal entry in any open fiscal period. The system creates a reversing journal entry as of the general ledger date that you specify. After you void the journal entry, you must post it to update the account balances.
You can void a reversing journal entry in the following programs:
Journal Entries (P0911)
Journal Entries with VAT (P09106)
General Journal Review (P0911B)
However, you cannot use these programs to modify a voided entry. The system does not allow you to revise voided documents using the entry forms, such as the Journal Entry form. You can select and view the voided document, but you cannot save any changes. Additionally, the system displays an error if you try to delete a voided document. This prevents the user from deleting unposted void transactions since the original posted records were already updated as voided.