Assigning Cash Calls to the Distributed Expenses

Using the data selection for the R09J620 program, you select the joint ventures that you want to process. When you run the program, the system processes the cash calls that are defined for the selected joint ventures. The exclusive cash calls are processed first and assigned to the distribution detail records based on their level in the joint venture hierarchy. The cash calls with the most specific (business unit) information are assigned first and the cash calls with the least specific (joint venture and partner) information are assigned last.

A cash call that has been designated as exclusive indicates that no other cash calls can be used for the expenses covered by that exclusive cash call. If an exclusive cash call is depleted or not available to draw, the system will reserve the distribution details associated with the exclusive cash call. For example, consider that you have a cash call at the joint venture and partner level as well as an exclusive cash call at the joint venture, partner, and joint venture parent business unit level. When the exclusive cash call is depleted, the non-exclusive cash call at the joint venture and partner level cannot be used for the expenses associated with the exclusive cash call.

The system processes only those cash calls that meet the following criteria:

• Cash call open amount is not equal to zero.

• Cash call is effective on the Service/Tax Date or G/L date.

• Cash call is at the status Available to Draw.

Splitting a Distribution Transaction Line When Cash Call Depletes

The system assigns a cash call to the distribution detail transaction until the cash call open amount becomes zero. If a cash call can only partially cover the amount of a distributed transaction, the system splits the distributed amount and creates a new transaction line for the remaining distributed amount. In the new transaction line, the system populates the remaining distributed amount in the Distributed Amount field and the distributed amount before the split in the Original Distributed Amount field. This remaining distributed amount can be assigned to another cash call or invoiced to the partner. The split transaction lines can be identified through the JV Distribution Detail Line No. column in the F09J12 table.

Using Exclusive Cash Calls to Reserve Distribution Detail Records

When you run the R09J620 program, the system processes the exclusive cash calls first and reserves their associated distribution detail transactions. To ensure the reservation, the system populates the Exclusive Cash Call ID to these distribution detail transactions in the F09J12 table.

The system reserves the distribution detail transactions to the exclusive cash call once it has been invoiced regardless of whether the cash call is closed or on hold or the open amount is zero.