Prerequisites
Before you complete the tasks in this section:.
Set up the processing options for the Create JV Journal Entry Transactions program (R09J404).
On the Select tab, enter values to the following processing options:
Date for Data Selection (Release 9.2 Update): Specify the date (Service/Tax Date or G/L Date) that the system uses to select distributed transactions to create journal entries for joint ventures. The system uses this processing option in conjunction with the Date Value processing option to determine the date to use. If this processing option is left blank, the Service/Tax Date is used.
Date Value (Release 9.2 Update): Specify the date that the system uses to select distributed transactions to create journal entries for joint ventures. The system processes the records with a date prior to same as the specified date. This processing option is used in conjunction with the Date for Data Selection processing option. If this processing option is left blank, the system date is used.
On the Process tab, enter values to the following processing options:
Document Level: Specify whether the system creates a new journal entry document when the insider business unit changes, or when the joint venture name changes. If this option is left blank, the system creates a new journal entry document when the insider business unit changes.
Transaction Summarization: Specify whether to summarize the transactions by account or to not summarize (display details of the transactions). If this option is left blank, the system summarizes by account.
G/L Date: Specify the G/L date to assign to the journal entry during journal entry creation. If you do not enter a date, the system date is used.
Document Type: Specify the document type to assign to the journal entry. If this option is left blank, JE (journal entry) is used.
Batch Approval: Specify whether to set the batch as automatically approved or apply the status specified in the general accounting constants. If this option is left blank, the system applies the status specified in the general accounting constants.
Cutback Account by Subledger: Specify whether to use subledgers when creating entries to the cutback account.
If you enter 1, the system uses the business unit of the inside partner as the subledger with a subledger type of C (business unit).
If you enter 2, the system uses the address book number of the insider business unit as the subledger with a subledger type of A (address book).
If you leave this processing option blank, subledgers will not be used in the entries to the cutback account.
Separate Reversal Entry Documents: Specify whether to create a separate document for the reversal records or to include the reversal records along with the distribution records in the document. If this option is left blank, the system creates a separate document for the reversal records.
See Voiding and Deleting Joint Venture Distribution Documents (Release 9.2 Update).
Note that if you have chosen to include reversal transactions with the rest of the distribution transactions, you cannot void the distribution documents, because it will contain transactions with the Distribution Reversal void code. However, you will be able to reverse individual transaction lines on the distribution document.
On the Versions tab, specify the versions that you want to use for these programs: Journal Entry MBF (P0900049) and General Ledger Post (R09801). If you do not specify a version for the Journal Entry MBF (P0900049), the system uses ZJDE0001 as the default version.
When you specify a version of the R09801 program in the processing option, the system automatically runs the program after creating the journal entries and posts the journal entries. The system submits the R09801 program for each batch that is created. A batch is created for each managing company that is included in the distribution records selected.
Set up data selection to include the joint ventures for which you want to create joint venture journal entries.