Prerequisites

Before you complete the tasks in this section:

• Set up the processing options for the Create JV Invoice Transactions program (R09J406).

  • On the Select tab, enter enter values to the following processing options:

    • Date for Data Selection (Release 9.2 Update): Specify the date (Service/Tax Date or G/L Date) that the system uses to select distributed transactions to create invoices for joint ventures. The system uses this processing option in conjuction with the Date Value processing option to determine the date to use. If this processing option is left blank, the Service/Tax Date is used.
    • Date Value (Release 9.2 Update): Specify the date that the system uses to select distributed transactions to create invoices for joint ventures. The system processes the records with a date prior to or same as the specified date. If this processing option is left blank, the system date is used.

  • On the Process tab, enter values to the following processing options:

    • Document Level: Specify whether the system creates a new document when the partner changes, or when the joint venture name and the partner changes. If this option is left blank, the system creates a new invoice when the partner changes.

    • Transaction Summarization: Specify whether to summarize the transactions by account, business unit, joint venture name, or managing company or to not summarize (transactions in detail). If this option is left blank, the system summarizes by account.

    • G/L Date: Specify the G/L date to assign to the journal entries created for the invoice. If you do not enter a date, the system date is used.

    • Invoice Date: Specify the date to assign to the invoice during invoice creation. If you do not enter a date, the system date is used.

    • Batch Approval: Specify whether to set the batch as automatically approved or apply the status specified in the accounts receivable constants. If this option is left blank, the system applies the status specified in the accounts receivable constants.

    • Cutback Account by Subledger: Specify whether to populate the partner's address number in the Subledger field in the entries made to the cutback accounts. If this option is left blank, the system does not use the partner's address number in the Subledger field.

    • Separate Reversal Invoice Documents: Specify whether to create a separate document for the reversal records or to include the reversal records along with the distribution records in the document. If this option is left blank, the system creates a separate document for the reversal records.

      See Voiding and Deleting Joint Venture Distribution Documents (Release 9.2 Update).

      Note that if you have chosen to include reversal transactions with the rest of the distribution transactions, you cannot void the distribution document because it will contain transactions with the Distribution Reversal void code. However, you can reverse individual transaction lines on the distribution document.

  • On the Versions tab, specify the versions that you want to use for these programs: Invoice Entry MBF (P03B0011), Journal Entry MBF (P0900049), and General Ledger Post (R09801). If you do not specify a version for the Invoice Entry MBF (P03B0011) and the Journal Entry MBF (P0900049), the system uses ZJDE0001 as the default versions.

    When you specify a version of the R09801 program in the processing option, the system automatically runs the program after creating the invoice batch and posts the invoice batch. The system submits the R09801 program for each batch that is created. A batch is created for each managing company that is included in the distribution records selected.

  • Set up data selection to include the joint ventures for which you want to create joint venture invoices.