Processing Cash Call Transfers
To process the transfer request that you have created, you run the Create JV Cash Call JEs program (R09J630). You can access and run this batch process for a specific cash call using the Submit Transfer option on the Row menu of the Work with Cash Call Definition form. You can also run this process for multiple cash calls through the standard Batch Versions form by using the data selection for the program to select the records to process.
The system processes only those selected records that are at the status Pending Transfer and creates a journal entry document for each cash call record included in the R09J630 process. A batch is created for each managing company that is associated with the selected cash calls. The batches are created with the batch type JG (Joint Venture Journal Entries).
When you run the R09J630 program, the system creates the journal entry document. The system adds the transfer amount from the From Cash Call to the To Cash Call that is receiving the amount. If the From and To Cash Calls have managing companies with different currencies, the system converts the open amount of the From Cash Call before transferring to the To Cash Call.
Cash Call Information Updated as a Result of the Transfer
The system closes the From Cash Call and updates the F09J40 table with the cash call open amount equal to 0, cash call status equal to 99 (Closed), and cash call close date with today's date. For a new cash call created during the Transfer to New process, the system updates the cash call status using the value specified in the processing option for the R09J630 program and populates the transferred amount as the open amount.
The system also adds ledger records for the From Cash Call and To Cash Call in the Cash Call Ledger table (F09J41) with the transaction type = 20 (Transfer From) for the From Cash Call and 25 (Transfer To) for the To Cash Call. The Related Cash Call ID fields include the cash call ID from or to which the cash call was transferred. For the From Cash Call, the system also updates the F09J41 table with the reversed transaction amount to indicate the amount removed from the cash call. The ledger records also include the journal entry transaction information (Document Number, Document Type, Document Company, G/L Date, and Ledger Type).
You can access the ledger records and the associated journal entries that are created by clicking Review Ledger on the Row menu of the Work with Cash Call Definition form of the P09J40 program.
Debit and Credit Entries for Cash Call Transfers in the F0911 Table
The cash call open amount is debited and credited to the partner contribution accounts.
The system determines the partner contribution debit account for the transfer transaction using the From Cash Call managing company and AAI JVCxxx (Partner Contributions), and the partner contribution credit account for the transfer transaction using the To Cash Call managing company and AAI JVCxxx (Partner Contributions). If the account is not found using the managing company, the system uses the company 00000.
Both partner contribution entries uses the AAI JVCxxx (Partner Contributions) where xxx is the G/L offset code that is assigned to the joint ventures. The system determines the partner contribution account for the transaction using the managing company and the AAI JVCxxx (Partner Contributions) where xxx is the G/L offset code assigned to the joint venture. If you have specified a G/L offset code in the Joint Venture Master program (P09J30), the system concatenates the G/L offset code to the AAI Item JVC to locate the account. Also, if you have setup the Joint Venture Master program (P09J30) to create cash calls by subledger, the system uses the subledger type A (Address Book) to add the subledger information to the partner contributions account. The outsider partner address book number is used as the subledger value, and if the partner is an insider business unit, the address book number associated with the business unit is used as the subledger value.
The Remark column in the F0911 table shows the cash call IDs of the From Cash Call (for the debit transaction) and To Cash Call (for the credit transaction) enabling you to easily note the cash calls that have been processed.
Example: G/L Accounting Entries when a Joint Venture Cash Call is Transferred to a New or an Existing Cash Call
A cash call for a partner and joint venture is transferred to a new cash call with the same partner but different joint venture.
The From Cash Call has the following information:
Joint venture: A-GREENACREHOLDINGS
Partner: 7500010 (Thomson Company)
The To Cash Call has the following information:
B-WILDCATDRILLING-S
Partner: 7500010 (Thomson Company)
Cash call open amount: 80,000.00 USD
A journal entry is created for the transfer using the from and to cash calls. The journal entry uses the From Cash Call partner contributions account and the To Cash Call partner contributions account.
This diagram illustrates the G/L entries for the cash call transfer journal entry.
The system prints a report listing the number of journal entry documents created and the batch numbers generated during the process. The report also includes a message if there are records with warnings or errors. You can review the errors or warnings in the work center, correct the issue, and rerun the process.