Voiding or Deleting a Joint Venture Distribution Document

To void or delete a joint venture distribution document:

1. From the Joint Venture Management module (G09J), click Daily Processing, and then Review Joint Venture Distribution Detail by Distribution Document.

2. On the Work with Joint Venture Distribution Detail by Document form, select the distribution document that you want to void or delete.

3. With the distribution document selected, select Void/Delete Document on the Row menu.

   Note that Void/Delete Document is available on the Row menu only when the View Pay Item/JE Line is not selected.

   The system displays the Void/Delete Distribution Document window.

4. To proceed with the void or delete process, complete these tasks on the Void/Delete Distribution Document window:

   1. Update the void G/L date.

      The system date is populated as the void G/L date by default, but you can revise the date. The system validates whether the date you entered is valid for the document company. You can also enter a value in the Invoice Reason Code field if the transaction type you are voiding or deleting is an invoice.

   2. Update the Redistribution Transaction Status field.

      This field applies to the transaction status for cash call redistribution records only. The system populates this field with the value that you have set up in the Transaction Status for Redistribution processing option for the P09J12D program, but you can override this value.

      The system displays this field only for the posted documents that have transactions assigned to cash calls, and only if you have set the Display Cash Call Information processing option for the P09J12D program to display the cash call information.

   3. Click Void/Delete.

      If the document is not posted, the system deletes the distribution document and sets the status of the distribution detail records to Available to Process. The document is no longer available in the Work with Joint Venture Distribution Detail by Document form. The system also deletes the document from the Account Receivable, Account Payable, and General Accounting systems.

      Note that the system deletes the distribution document only if you have not generated distribution ledgers for the transactions, and therefore the Distribution Ledger Type field is blank.

      If the document is posted, the system voids the distribution document, and creates two new entries for each transaction included in the distribution document. Therefore, there are three entries for each transaction: the original transaction that is voided, a reversal entry, and a redistribution entry. You can view only the original transaction and the reversal entry from this program.

5. To view all of the updates that the system has made as a result of the void or delete, access the JV Distribution Detail by Partner program (P09J12C).

   You can also use the Review Joint Venture Distribution Detail program (P09J12) to view all of these updates where you have the original account ledger transaction.

   You access these programs following this menu navigation: Joint Venture Management module (G09J), Daily Processing

6. For a voided distribution document, review the three entries for each transaction included in a voided distribution document:

   • The original transaction, which is now marked as Distribution Voided in the Joint Venture Void Code column

   • A new reversal entry, which is marked as Distribution Reversal in the Joint Venture Void Code column

     If the reversal entry is associated with a cash call journal entry transaction for drawing, the system populates the Cash Call ID and the Exclusive Cash Call ID if the original transaction was assigned to an exclusive cash call.

   • A new redistribution entry, which is marked as Available for Redistribution in the Joint Venture Void Code column

     If the redistribution entry is associated with an invoice, a voucher, or a journal entry transaction to bill or pay the partner, the system populates the Transaction Status column with the value Available to Redistribute.

     If the redistribution entry is associated with a cash call journal entry transaction for drawing, the system performs the following updates:

     • Populates the Transaction Status with the value that is specified in your processing option or on the Void/Delete Distribution Document window

     • Clears the Cash Call ID from the redistribution record but populates the Exclusive Cash Call ID if the original transaction was assigned to an exclusive cash call

     • Updates the Distribution Transaction Type column with the value from the original transaction

     The redistribution entry is not associated with a document number. The voided transaction and the reversal entry are associated with the distribution document number that was generated when the document was created.

7. Before you process the redistribution record that has been created as a result of the void or delete, update the redistribution information as required.

   You can assign a different partner to the transaction, update the transaction as distribution only transaction (the system does not create vouchers or invoices in this case), or mark the transaction for creating invoices or vouchers if the partner assigned to the transaction is the insider business unit.

8. To process the redistribution record, change the transaction status to Available to Process.

   The joint venture batch programs include redistribution transactions for processing only when the transaction status is set as Available to Process.