Entering a Manual Payment in an Alternate Currency

Access the Manual Payment Entry form.

Entering manual payments in an alternate currency is similar to entering manual payments in a foreign currency.

To enter manual payments in an alternate currency:

1. On the Manual Payment Entry form, complete the fields in the header area.

2. Complete the Payment Amount field, if necessary.

   Complete this field only if the Enter Payment Amount processing option specifies that you must enter payment amounts manually. Otherwise, leave the field blank and the system calculates the payment amount after you accept the entry.

3. Enter the currency code of the voucher in the Currency Code field.

   Do not enter the currency of the alternate currency payment in this field. The default value is the currency code from the supplier record.

4. Override the value in the Exchange Rate field with a spot rate, if applicable.

   The default exchange rate, which is retrieved from the F0015 table, is the exchange rate between the voucher currency (Currency Code field) and the base company currency (Base field).

   Note: To view the default currency code and exchange rate now, place the cursor in the detail area of the form. Otherwise, the system displays the values after you select open pay items and return to this form.

5. Select Pay Items from the Form menu.

6. On the Select Open Pay Items form, select the pay items to pay in an alternate currency and click Select.

7. On the Manual Payment Entry form, select Alternate Payment from the Form menu.

8. On the Alternate Currency Entry form, leave the Alternate Payment Amount field blank.

   The system calculates the payment amount automatically after you complete the remaining fields on the form and click OK.

9. Complete the Alternate Currency Code field.

10. Complete these fields only if you entered a spot rate:

    • Alternate to Domestic

    • Foreign to Alternate

      The default exchange rates are retrieved from the F0015 table. You cannot enter an exchange rate in either of these two fields if triangulation is set up and the Allow Spot Rate check box for the currency relationship is cleared on the Revise Currency Exchange Rates form.

11. Click OK.

12. To review the alternate payment amount and exchange rates, select Alternate Payment from the Form menu.

13. Click Cancel.

14. On the Manual Payment Entry form, verify the foreign currency amounts for the pay items selected.

    The system does not display the alternate currency amount on this form.

15. To select additional pay items:

    • If the processing option is set for the system to automatically calculate the payment amount and you want to select additional pay items, do not clear the Payment Amount field on the Manual Payment Entry form. Instead, select Pay Items from the Form menu and select the pay items on the Select Open Pay Items form. On the Manual Payment Entry form, the system recalculates the payment amount to include the pay items that you just added.

    • If the processing option is set for you to enter the payment amount manually and you want to select additional pay items, clear the Payment Amount field on the Manual Payment Entry form. Select Pay Items from the Form menu and select the pay items on the Select Open Pay Items form. On the Manual Payment Entry form, enter the new payment amount.

After you accept the entry, you can review the alternate currency amount on the Work with Payments form. The system displays the alternate currency amount in the Payment Amount field and the alternate currency code in the Currency Code field.