Completing Requisition Information for Terminations
Access the Requisition Information form.
- Requisition Number
Enter the number that identifies the position requisition. This number must be unique. The next number program assigns this number if no other number is provided when the requisition is initially entered.
- Requisition Status
Enter a code that describes the status of the position associated with the requisition. The system provides several codes that you can use for requisition status purposes.
Two of them are hard-coded and should not be changed:
Approved (AA)
Filled and Closed (99)
You can define requisition status codes in user-defined codes table (08/RS). Statuses that indicate that a requisition is approved should begin with the letter A.
If you are using workflow to automate the process of approving requisitions, the system automatically updates the requisition status when the appropriate person approves the requisition. This update overwrites any existing value in the field.
- Requisition Date
Enter the effective date of the requisition. The default value for this field is the system date.
- Fiscal Year
Enter a four-digit number that identifies the fiscal year. You can enter a number in this field or leave the field blank to indicate the current fiscal year (as defined on the Company Setup form).
Specify the year at the end of the first period rather than the year at the end of the fiscal period.
- Effective From Date
Enter the date on which a requisition, a position, or activity within a position takes effect.
- Effective Thru Date
Enter the date on which a requisition, a position, or an activity within a position is no longer in effect. In position activity, the default value for this field is the end of the current fiscal year so that the system can calculate projected figures.
- Security Business Unit
Enter an alphanumeric code that identifies a separate entity within a business for which you want to track costs. For example, a business unit might be a warehouse location, job, project, work center, branch, or plant.
You can assign a business unit to a document, entity, or person for purposes of responsibility reporting. For example, the system provides reports of open accounts payable and accounts receivable by business unit to track equipment by responsible department.
Business unit security might prevent you from viewing information about business units for which you have no authority.
- Position ID
Enter a code that you use for budgetary (position) control purposes. The position ID consists of:
Position (position code and its description).
Fiscal year.
Home business unit.
For example, you can identify position A0-1 as Accounting Manager for fiscal year 2007-2008, for home business unit 41.
You might choose to set up positions so that the position IDs are the same as the corresponding job IDs. Within a home business unit, positions appear in the alphanumeric sequence of their position IDs. For example, position A0-1 appears before position A0-2.
- Requested By
Enter the address book number of the person who enters a position requisition. This field is required.
- Headcount
Enter the number of employees requested, budgeted, or approved for a position or requisition.
- Approved By
Enter the address book number of the person who approves a requisition.
If you are using workflow to automate the process of approving requisitions, the system automatically updates the approved by field when the appropriate person approves the requisition. This update overwrites any existing value in the field.
- Approval Date
Enter the date on which the person with the appropriate authority approves a requisition.
- Pay Grade/Step
Enter a code that designates a category for grouping employees according to pay ranges. For each pay grade, you enter a pay range that includes a minimum, a midpoint, and a maximum pay rate. The system uses these pay ranges to calculate compa-ratios for the employees that you assign to pay grades. After you enter a pay grade for an employee, the system displays either an error or a warning message if you enter a rate for the employee that is not within the pay range for the employee's pay grade.
To set up pay grades, use Pay Grades by Class (P082001).
If you have set up the system to use rates in the Pay Grade Step table as the default pay rates for employees, changing an employee's pay grade step causes the system to automatically update these fields:
Salary
Hourly Rate
Hours per day
Hours per year
Days per year
- Grad Step (grade step)
Enter a code that identifies a pay grade and pay step. You can use this code to determine an employee's pay rate.
If you have set up the system to use rates in the Pay Grade Step table as the default pay rates for employees, changing an employee's pay grade step causes the system to automatically update these fields:
Salary
Hourly Rate
Hours per day
Hours per year
Days per year
- Pay Class (H/S/P)
Enter a code that specifies how an employee is paid. Values are:
H: Hourly
S: Salaried
P: Piecework
- Overtime Exempt
Enter a code that indicates whether the employee fits the rules of the Fair Labor Standards Act (FLSA) and thus does not have to be paid for working overtime. Values are:
Y: The employee fits the rules and does not have to be paid for working overtime.
N: The employee does not fit the rules and is to be paid for working overtime.
- Expected Salary
Enter the salary you expect to pay the individual filling the requisition.
- FTE (full-time equivalents)
Enter the number of full-time equivalents (FTEs) that your organization has budgeted for the position. A full-time equivalent is the portion of a full-time worker that an employee represents within a business unit. For example, an employee who works 20 hours per week represents .50 (one-half) FTE. An employee cannot represent more than 1 FTE.
- Hours
Enter the number of hours that are budgeted for a position within a business unit for a period of one year. This is the total number of hours allotted to a position for all the full-time equivalents (FTEs). If you do not enter a value in this field when you budget the position, the system enters a default value.
To determine that default value, the system searches these sources, in the order that they are listed, and uses the value from the first of these sources:
The number of FTEs multiplied by the standard number of hours per year for the company associated with the business unit that you entered.
The number of FTEs multiplied by the standard number of hours per year for Company 0
A default value that you defined in the data dictionary when you set up the system
2080
- Last Filled By
Enter a number that identifies an entry in the JD Edwards EnterpriseOne Address Book system, such as employee, applicant, participant, customer, supplier, tenant, or location.
- Filled Date
Enter the assignment or hire date for the last person to fill the requisition.
- Req Code 01 (required code 01)
Enter a code defined by the user for reporting on requisitions. Each category code is tied to a particular set of User Defined Codes in the data dictionary.