Entering Basic Employee Information
Access the Employee form.
- Employee Identification
Enter an employee number, tax ID, or alternate number, depending on the employee number display mode that is set up in the Company Options program (P05001C) for company 00000.
- Security Business Unit
Enter a business unit number that secures the employee's record from unauthorized access. Any user not authorized to access this business unit cannot access this employee's record.
- Home Company
Enter the company number where the employee records generally reside.
- Pay Frequency
Enter a code from UDC 07/PF that indicates how often an employee is paid. Values are:
B: Biweekly
W: Weekly
S: Semimonthly
M: Monthly
A: Annually
C: European Annualized
The system uses the value in the Description-2 field on user-defined codes indicates the number of pay periods per year and is used to calculate the amount per pay period for a salaried employee.
- Pay Status
Enter the code used to indicate whether an employee's pay status is active or inactive. Codes for active pay status employees are numeric, and codes for inactive pay status employees are alphabetic. The system omits all employees with alphabetic pay status codes from the payroll run.
Also refer to these data items:
EST: Employment Status
TRS: Change Reason
- Original Hire Date
Enter the date on which the employee was originally hired by the company. If the employee was terminated and subsequently rehired, the new start date will be represented by the data in the Date Started field (DST).
- Date Started
Enter the date on which the employee actually reported to work for the most recent period of hire. When an employee initially begins working, the default is the original hire date. If no original hire date exists, the system uses the current date. This field can be updated multiple times if, for example, an employee is a seasonal worker.
For the calculation tables in the JD Edwards EnterpriseOne Payroll system and the eligibility tables and date codes in the JD Edwards EnterpriseOne Human Resources system, the system also uses this date as a start date when it calculates deductions, benefits, and accruals.
- Employee Benefit Status
Enter a code from UDC 06/EA that specifies an employee status, such as new hire or rehire. The system uses this value as it searches and tests for benefits eligibility. An asterisk (*) indicates that the guidelines refer to all employee statuses that are not otherwise specified.
Do not change the codes that are hard-coded, such as A (Active) and X (Terminated). These are required codes in the system.
- Benefit Group
Enter the benefit group to which the employee is assigned. Benefit groups facilitate employee enrollment by categorizing benefit plans and allowing enrollment rules for those categories. For example, assigning an employee to an executive (EXEC) benefit group automatically links the employee to the benefits available to executives in your organization.
- Participation Date
Enter the date the employee began participating in the company deferred income or stock option plan. This date must be later than the date in the Date Started field.
- Alternate Employee No
Enter an alternate employee number, typically the number from the employee tracking system that your organization used prior to converting to the JD Edwards EnterpriseOne system.
To search using this number, preface the number with a slash (/).
- Check Route Code
Enter a code from UDC 07/CR that specifies the check routing or mail-stop code. Use this code to sequence the printing of payroll checks to facilitate their handling and delivery.
- Data Protection Code
Enter a code from UDC 05/DP to indicate the status of the employee's agreement for the transmission of his or her personal data outside of his or her work country.
- Data Protection Date
Enter the date on which the data protection code was last updated.
- Move to Applicant Pool
Enter a code that you use to indicate whether a terminated employee should be moved into the applicant pool. When you move an employee to the applicant pool, the system changes the employee search type to applicant (A). If you do not move the employee to the applicant pool, the system changes the employee search type to terminated (X).
If the applicant table does not exist, the system always changes the employee search type to terminated (X).
- Country
Enter a value that specifies the country for which the system displays country-specific forms and fields. For example, for an employee whose country code is CA (Canada), the system displays the National and Fiscal Data form for Canada, where you can enter information that applies to Canadian employees only, such as national occupational classification. For employees whose country code is US (United States), the system displays the National and Fiscal data form for the United States.
You must enter a value in this field. Blank is not a value.