Entering Job Information

Access the Job Entry and Evaluation form.

Overtime Exempt Y/N

Enter a code that indicates whether the employee fits the rules of the Fair Labor Standards Act (FLSA) and thus does not have to be paid for working overtime. Valid codes are:

Y: Yes, the employee fits the rules and does not have to be paid for working overtime.

N: No, the employee does not fit the rules and is to be paid for working overtime.

Pay Frequency

Enter a code from UDC 07/PF that indicates how often an employee is paid. Values are:

B: Biweekly

W: Weekly

S: Semimonthly

M: Monthly

A: Annually

C: European Annualized

The system uses the value in the Description-2 field on UDC to calculate the amount per pay period for a salaried employee.

You can leave this field blank and enter a pay frequency at the employee level. A blank value in this field at the job level does not override any value that you enter at the employee level.

Pay Class (H/S/P) (pay class (hourly/salaried/piecework))

Enter a code that specifies how an employee is paid. Codes are:

H: Hourly

S: Salaried

P: Piecework

Pay Grade/Step

Enter a code that designates a category for grouping employees according to pay ranges. For each pay grade, you enter a pay range that includes a minimum, a midpoint, and a maximum pay rate. The system uses these pay ranges to calculate compa-ratios for the employees that you assign to pay grades. After you enter a pay grade for an employee, the system displays either an error or a warning message if you enter a rate for the employee that is not within the pay range for the employee's pay grade.

To set up pay grades, use the Pay Grades by Class program (P082001).

Benefit Group

Enter the benefit group to which the employee is assigned. Benefit groups facilitate employee enrollment by categorizing benefit plans and allowing enrollment rules for those categories. For example, assigning an employee to an executive (EXEC) benefit group automatically links the employee to the benefits available to executives in your organization.

Job Group

Enter a group of similar jobs that are linked together to form a unit. The jobs might be similar in functions within the organization, job duties, tasks, responsibilities, job evaluation methods, or pay philosophies. Typical job units are clerical or administrative; technical, engineering, scientific, and professional; factory jobs; management; and executive.

Consider dividing groups into separate populations based on the differences between exempt and non-exempt employees, according to the rules and regulations of the Fair Labor Standards Act. For example, consider assigning all your managers to the Managers job group.

A job category defines a specific job, and all related job categories are classified by a job group. You can define job group codes using UDC 08/JG.

Job Status

Enter a code that indicates whether a job is active or inactive. You can define codes using UDC 08/JS.

Status Change Reason

Enter a code from UDC 08/JC that explains why a change in status was made.

Effective From/Thru

Enter the date on which the job record becomes active.